Legal Support Specialist

About the role

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Team as a Legal Support Specialist located in our New York City, Westchester or Nassau County office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact. This role will be based in our New York City, Westchester or Nassau County Office. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Responsibilities

• Manages and maintains busy calendar and schedule appointments.
• Prepares and organizes complex travel arrangements.
• Maintains client files, updates contact lists.
• Conserves attorneys’ time by reading, researching and routing correspondence.
• Monitors, screens, and responds to and distribute incoming communications.
• Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation.
• Manages invoicing, client billing and collections, time entry.
• Heavy client contact (including with opposing counsel and courts) for coordination and to assist with the management of client relationships.
• Drafts client engagement letters and process conflict checks and new matter requests.
• Assists in business development initiatives and filings, including coordinating events with marketing.
• Maintains legal files (both paper & electronic).
• Assists with filing pleadings with the court and service thereof.
• Assists with preparing fee applications for estate representations.
• Prepares agendas, reviews and preparation of billing invoices, and other administrative duties, as needed by the department.
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned.

Qualifications

Extremely organized, detail-oriented, able to multi-task and prioritize their workload.The successful candidate should be a self-starter, forward-thinking, action-oriented and focused.Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently.Strong attention to detail, organizational skills and ability to manage time effectively.Requires the ability to work under pressure to meet strict deadlines.Excellent verbal and written communication skills.Learn quickly to adapt to new situations.The ability to respond outside of normal business hours.

Education & Experience

Bachelor's degree or equivalent experience preferred.Minimum 5 years of experience as a legal secretary/assistant, working in a business law practice with focus on the bankruptcy practice area.Prof