Legal Support Assistant
About the role
At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.
Opportunity
As a Legal Support Assistant supporting Labor & Employment practitioners, you will provide a variety of legal secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
The Day-to-day
- Work with firm leadership, partners, and business colleagues on a variety of requests and projects.
- Draft, input, revise and finalize routine correspondence, memoranda and other legal documents.
- File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
- Proofread documents and check for appropriate formatting, spelling and grammar.
- Maintain good public relations with clients.
- Review all incoming mail, calendar and distribute to teams as needed and upload to the DMS.
- Prepare documents and packages for mail, messenger and overnight delivery.
- Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
- Enter attorney time and send time entry reminders.
- Schedule appointments and make arrangements for meetings, conferences and travel.
- Complete client/matter intake processes; request conflicts of interest checks; open new files and prepare files to be closed.
- Cook up and provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members’ attorneys.
- Complete other duties and projects as assigned.
Requirements
- 2-5 years of experience as a Legal Support Assistant (or equivalent title) with an emphasis in labor & employment.
- Recent experience at a large, national firm.
- Strong proofreading skills, attention to detail and solid grammar/spelling skills.
- High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
- Legal citation and legal terminology expertise.
- Familiarity with Carpe Diem, Aderant, iManage/DMS, Chrome River, Forte or similar technology.
- The ability to organize, prioritize and meet the demands of multiple attorney assignments.
- Flexibility to work overtime occasionally.
- Good attendance and punctuality.
Qualifications
- Experience working in a legal environment.
- Ability to handle confidential information.
- Excellent communication and interpersonal skills.
- Proficiency with legal software and systems.
- Ability to multitask and prioritize tasks effectively.
Skills
- Microsoft Office Suite proficiency.
- Legal research and writing skills.
- Attention to detail.
- Time management and organization.
- Customer service skills.
Benefits
Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.
What We Provide
- Competitive salary and benefits.
- Comprehensive benefits package including paid time off, medical/dental/vision insurance, and 401(k).
- Annual merit increase and bonus pay.
Location Specific Language
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Pay Range
This range is only applicable for jobs to be performed in San Francisco. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs.