Legal Secretary - Transcription Unit

Hennepin County offers a $500 referral bonus to current employees who refer a candidate hired into an open competitive position.

About the role

The Hennepin County Attorney's Office is seeking a Legal Secretary to join its Transcription Unit. This role involves transcribing statements, 911 calls, jail calls, audio from body cameras, squad videos, and recorded media. This is a full-time, benefit-earning position classified internally as a Legal Secretary.

Responsibilities

• Transcribe and proofread with speed and accuracy question/answer statements made by defendants, victims and/or witnesses, 911 calls, jail calls, audio from body cameras, squad videos, and recorded media.
• Follow office and court rules and procedures.
• Input, retrieve, modify, and/or delete stored information in computerized systems; open, organize, and close files; copy, fax, scan, email, e-file, and distribute documents.
• Operate and maintain PC, software, internal databases, printers, fax, and copy machines.
• Communicate in person, by phone, and via email/instant message with office staff clearly and professionally.

Requirements

One of the following:

• Two or more years of general office work experience, including one year or more of secretarial experience in a legal environment.
• Completion of an approved business school/technical college program as a legal secretary, legal administrative assistant, and/or paralegal.

Skills

Nice to have:

• Experience transcribing question/answer statements made by defendants, victims, and/or witnesses, 911 calls, jail calls, audio from body cameras, squad videos, and recorded media.
• Working with Microsoft Suite including Outlook and/or a similar email/calendar program.
• Using, looking up, and maintaining information in electronic databases.
• Experience in a public law office or court setting.
• Working with client records that contain highly confidential information, handled and stored according to specified security procedures.
• Strong organizational and time management skills.
• Ability to type 60 or more words per minute.
• Quickly learn complex information/concepts and apply them effectively when dealing with ambiguous assignments.
• Interact with the general public and staff members with tact and discretion.
• Identify problems and make decisions based on confidential issues.
• Meet deadlines and produce accurate work results in a fast-paced office environment.

Schedule

• Work hours: Monday through Friday, 8 a.m. to 4:30 p.m.
• This position is remote. Remote workers may be required to come on-site 0 to 12 days a year for work meetings, trainings, or other supervisor-determined reasons (may include additional days for onboarding and new employee training). Supervisors will provide as much advance notice as practicable.
• New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire.

About the department

The Hennepin County Attorney’s Office is a fierce advocate for justice and equity, pursuing holistic community safety and providing quality legal services through evidence-informed practices and collaborative problem solving. We prosecute crimes with fairness and integrity, advocate for victims of crime by seeking meaningful accountability and supporting healing, and use preventive and restorative approaches to address the complex root causes of crime and violence. We engage with partners to pursue system accountability and provide proactive and innovative legal services in mental health, child support, child protection, and civil legal representation to advance the County’s efforts to reduce disparities and enhance community quality of life.

About Hennepin County

Hennepin is the largest county government organization in Minnesota. Our employees work to improve the health, safety, and quality of life for residents and communities. Jobs align with our mission to serve residents through transformative services that eliminate disparities, inequities, and create opportunity for all. Employees receive competitive benefits and a positive workplace culture, including meaningful work, competitive pay, work-life balance, and opportunities for growth.