Legal Secretary

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Responsibilities

• Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
• Provide support for four or more attorneys in employment law matters and backup support as needed.
• Interact with internal departments, outside agencies, vendors, and clients.
• Draft, revise, and proofread correspondence, pleadings, documents, and other materials as directed.
• Handle a wide variety of complex and confidential time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries, and collections; and maintain docketing for litigation attorneys.
• Maintain calendars, CLE, reports, and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Perform various office and client filing tasks.
• Other office administrative functions as needed.
• Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading, and attention to detail.
• E-filing and conducting legal research.
• Managing attorney expenses, submitting invoices, and other administrative support functions.

Requirements

• At least 3 years of recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys; experience with labor and employment law is a plus.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Solid understanding of technical legal terminology and experience with electronic court filings.
• Experience with trial preparation and briefs.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Ability to timely respond to deadlines, balance workload, and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with law firm software including billing, expense, document management, etc. is a plus.
• Strong interpersonal skills and ability to work well in a cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
• Punctual with excellent attendance.

Qualifications

• High School diploma or equivalent required.
• 4-year college degree preferred.

Pay

For New York State, the expected hourly range for this position is between $40.00 and $45.00. The actual compensation will be determined based on experience and other factors permitted by law.

Benefits

• Medical, dental, vision, life, and disability insurance.
• 401(k) Retirement Plan.
• Flexible Spending and Health Savings Account.
• Firm-paid holidays, vacation, and sick time.
• Employee assistance program and other firm benefits.