Legal Operations Coordinator

This is a Fully Remote Job About Our Client:The organization operates within the legal services industry as a recognized Am Law 200 firm. It addresses the complexities of legal practice management by providing structured operational support to legal teams, enhancing workflow efficiency and administrative coordination across its practice groups. About the Opportunity:The LEGAL OPERATIONS COORDINATOR is a key role focused on delivering operational, financial, and administrative support to practice managers and the office of the managing principal. This position ensures the smooth organization of practice-management workflows, supports expense reimbursement processing, facilitates attorney onboarding and transitions, and handles day-to-day administrative tasks that contribute to the overall effectiveness of the legal practice. Responsibilities:Coordinate meetings, prepare agendas and materials, organize documents, track follow-ups, and provide status updates.Prepare, format, and distribute reports, presentations, communications, forms, and other practice-related materials.Maintain trackers, shared files, process documentation, contact lists, and other records.Coordinate requests and information among attorneys, Practice Group Leaders, Practice Managers, the Office of the Managing Principal, and business departments.Monitor deadlines and open items, communicate progress, and escalate delays or issues.Support attorney onboarding, integration, departures, and matter transfers by coordinating schedules, documents, checklists, and follow-up.Review and process timekeeper expense reimbursement submissions for approval, verifying documentation, coding, business purpose, and required approvals.Follow up on incomplete or inaccurate submissions and coordinate with Accounting & Finance, Marketing, and other departments to resolve questions or processing issues.Compile financial, operational, and attorney performance information; assist with recurring reports and dashboards, data validation, and follow-up.Document workflows, update templates, support approved process improvements, and flag recurring administrative issues. Requirements:Bachelor’s degree preferred, or equivalent combination of education and relevant experience.Experience in law firm operations, professional services administration, expense or finance administration, project coordination, or a related role.Experience reviewing expense reports, reimbursement requests, invoices, or similar financial documentation preferred.Intermediate Microsoft Office skills, particularly Excel, Word, Outlook, and PowerPoint; familiarity with Teams.Hands-on experience with Emburse (Chrome River) strongly preferred.Strong organizational skills, attention to detail, and ability to manage competing priorities and deadlines.Professional communication skills and sound judgment when handling confidential financial, personnel, and business information.Ability to work collaboratively with attorneys, firm leadership, and business teams; follow established procedures; identify and escalate exceptions appropriately.Must reside in one of the specified states aligned with East Coast working hours. Pay Range and Compensation Package:The pay range and compensation package for this role will be determined based on the candidate's experience, skills, and other relevant factors. Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin. Note:TalentHop is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.