Legal Operations Coordinator

About the role

As our Legal Operations Coordinator, you will be the organizational backbone of Frontline’s legal function. Reporting into our Contracts Manager and working alongside our Legal Team, you will own the compliance calendar, the multi-state permitting and licensing pipeline, and the systems that keep the whole department running on time.

Responsibilities

• Own registered agent monitoring - Maintain registered agent coverage across all jurisdictions and ensure service of process is routed correctly and immediately.
• Own annual report filings - Track annual report and franchise tax deadlines for every entity, prepare filings, and confirm good standing.
• Own the compliance calendar - Build and own a single calendar of recurring legal and regulatory deadlines, with reminders that trigger well before due dates.
• Escalate early - Flag upcoming risks, lapses, or unusual jurisdictional requirements to the General Counsel and Contracts Attorney before they become urgent.
• Own template NDA execution - Prepare, issue, and execute Frontline template NDAs, routing anything non-standard to the Contracts Attorney for review.
• Serve as secondary on direct-client contract paperwork, direct-client NDAs, and homeowner association communication.
• Manage the signature pipeline - Run documents through e-signature and follow up until fully executed and filed.
• Provide backup support across contract creation, redlines, and change orders as workload demands.
• Own knowledge management - Design and maintain the structure, naming conventions, and permissions for legal files so anything can be found in seconds.
• Produce regular, accurate status updates on contracts, filings, licenses, and permits for the legal team and business stakeholders.
• Create and maintain trackers, dashboards, and workflows that give the department visibility without manual chasing.
• Identify repetitive work and propose automation, templates, or process changes that free the team for higher-value work.
• Own contractor licensing - Research, track, and complete contractor license applications and renewals across every state where Frontline operates or plans to operate.
• Research jurisdictional permit requirements, prepare and submit applications, and track status through approval.
• Determine what licensing and permitting is required when Frontline enters a new state or municipality and build the plan to secure it.
• Partner with Operations - Coordinate with Construction Operations so field teams always know which jurisdictions are cleared to work in.

Requirements

• Must have 2+ years of experience in legal operations, paralegal support, compliance, permitting, contract administration, or a closely related function.
• Comfortable navigating government and agency portals, filing requirements, and application processes.
• Highly organized with a systems-builder mindset - you create the tracker rather than asking for one.
• Excellent written communication and professional correspondence with agencies and external parties.
• Proficiency with Google Workspace and/or Microsoft Office and e-signature platforms such as DocuSign or Adobe Sign.
• Sound discretion and judgment handling confidential and sensitive information.
• Self-directed and dependable in a remote-first environment.
• Strong follow-through - comfortable politely persisting until you get an answer.

Qualifications

• Experience with contractor licensing or building permits in western U.S. states (California, Colorado, Washington, Wyoming, Oregon, Montana, Idaho, etc.).
• Paralegal certificate or Bachelor’s degree in legal studies, business, public administration, or a related field.
• Experience with registered agent services (CT Corporation, CSC, Registered Agents Inc., or similar).
• Familiarity with contract lifecycle management (CLM) or matter management systems.
• Experience in high-growth startups, construction, field services, or climate tech.
• Proficiency with workflow and tracking tools such as Airtable, Asana, Monday.com, or Notion.
• Exposure to corporate entity management across multiple states.

Skills

• Legal operations
• Paralegal support
• Compliance
• Permitting
• Contract administration

Benefits

• Competitive salary: $60,000 - $75,000 DOE
• Company-provided cell phone and laptop
• Medical, Dental, and Vision Insurance
• 401(k) retirement plan
• Flexible time off + 14 paid holidays (yes, your birthday is one of them!)
• Work-from-home stipend to support your remote setup
• Remote-first work environment, fostering work-life balance and autonomy
• Company-provided equipment
• Join a high-performing, mission-driven team doing work that truly matters

Pay

$60,000 - $75,000 DOE

Schedule

Remote (U.S. based; must be available to work PST hours)