Legal Administrative Support

Essential Duties & Responsibilities

• Prepare, proofread, and format legal documents, including correspondence, pleadings, and contracts.
• Scan and profile documents and correspondence into the Firm’s document management system (iManage).
• Organize and maintain electronic files and ensure proper document storage and retrieval.
• Submit conflicts requests to initiate new client and matter files.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Clock in and out for attorneys and enter time into the Firm’s time entry system.
• Coordinate and schedule travel, meetings, and appointments.
• Submit expense reimbursements in a timely manner.
• Provide overflow assistance and perform additional administrative and secretarial duties as needed.
• Support attorneys and legal staff across multiple practice areas with day-to-day administrative needs.
• Apply basic knowledge of legal terminology, documents, and court systems to support workflow processes.
• Maintain effective communication with attorneys, clients, and staff.
• Work collaboratively across teams while managing competing priorities.
• Demonstrate professionalism, discretion, and confidentiality in all interactions.

Qualifications

• A high school diploma or GED is required.
• A bachelor’s degree is preferred.
• Minimum of 3 years of administrative experience in a law firm is required.
• Proficiency in Microsoft Word (including styles), Adobe Acrobat Professional, and pdfDocs is required.
• Familiarity with Microsoft Excel, PowerPoint, and time entry systems is required.
• Experience with document management systems (iManage preferred) is preferred.
• Basic knowledge of legal terminology, legal documents, and court systems is required.
• Strong organizational, proofreading, and editing skills with attention to detail and accuracy are required.
• Excellent communication and interpersonal skills are required.
• The ability to prioritize tasks and manage multiple demands in a fast-paced environment is required.
• The ability to work independently and as part of a team is required.
• The ability to handle confidential information with discretion is required.