Legal Administrative Specialist (Case Manager)

About the role

Serve as a Case Manager in the Criminal or Civil Division providing a wide range of legal and administrative services to one or more Assistant United States Attorneys (AUSAs) involved in a variety of criminal or civil matters for the United States Attorney's Office, Southern District of West Virginia. Responsibilities will increase and assignments will become more complex as training and experience progress.

Responsibilities

• Manages discovery in a variety of formats, including paper documents, PDF files, image files, audio files, video files, forensic reports, proprietary files, and other electronic file types.
• Organizes and prepares written summaries of witness statements and testimony, audio or video recordings, and documentary evidence.
• Consults with case team members and Litigation Support personnel to understand requirements for discovery or evidence review.
• Independently prepares discovery productions or facilitates preparation by other appropriate staff or vendors to ensure timely preparation to meet production deadlines.
• Provides general administrative support for assigned cases and supports AUSAs during court proceedings or other live case presentations, including by using trial presentation software and courtroom equipment to display exhibits or demonstratives, maintaining accounting system of exhibits entered into evidence, and managing witnesses.
• Drafts routine motions, pretrial filings, summonses, subpoenas, satisfactions of judgements, and other routine legal documents.

Requirements

• Must be a U.S. Citizen or National.
• Initial appointment conditioned upon satisfactory pre-employment adjudication including fingerprint, credit and tax checks, and drug testing.
• Continued employment subject to favorable adjudication of a background investigation.
• Must be registered for Selective Service, if applicable (male applicants born after December 31, 1959).
• May be required to complete a one-year probationary period.
• Must meet all qualification requirements upon the closing date of the announcement.

Qualifications

GS-07 Level

Must meet at least ONE of the following conditions:

• Specialized Experience: One full year of specialized experience equivalent to the GS-5 level providing legal and administrative support to one or more attorneys including preparing and processing routine legal documents; performing routine litigation support assignments such as assisting with organizing case information; preparing discovery including scanning, tagging documents; assisting attorneys in preparing for court such as preparing exhibits for court appearances, compiling witness and exhibit lists and/or documents needed for court proceedings; and establishing and maintaining a variety of files.
• Education: One full year of progressively higher-level graduate education leading to a degree in a related field (e.g., Legal Studies, Law, Criminal Justice) from an accredited college or university demonstrating the knowledge, skills, and abilities necessary to perform the duties.
• Combination of Education and Experience: Combination of successfully completed graduate education and experience meeting total qualification requirements; graduate education must be in excess of 1 full year.
• Superior Academic Achievement: Possess a Bachelor's Degree (or expect to complete within 9 months) AND at least one of: class standing in upper third of graduating class; overall GPA of 3.0 or higher out of 4.0; GPA of 3.5 or higher in major field or final two years; or election to membership in a national scholastic honor society.

GS-09 Level

Must meet at least ONE of the following conditions:

• Specialized Experience: One full year of specialized experience equivalent to the GS-7 level providing legal and administrative support to one or more attorneys (examining, preparing, editing, cite-checking and processing legal documents; tracking cases; producing and presenting discovery); providing training and/or support in legal databases and software (e.g., Eclipse, Relativity, Trial Director); assisting attorneys with trial preparation (subpoenas, trial exhibits, information requests, pleadings, correspondence); and establishing and maintaining a variety of files.
• Education: Master's Degree or equivalent graduate degree in a related field (e.g., Legal Studies, Law, Criminal Justice); or 2 full years of progressively higher-level graduate education leading to such a degree; or LL.B. or J.D., if related. Education from an accredited college or university demonstrating the knowledge, skills and abilities necessary to perform the duties.
• Combination of Education and Experience: Combination of successfully completed graduate education and experience meeting total qualification requirements; graduate education must be in excess of 1 full year.

Education

All academic degrees and coursework must be completed at a college or university accredited or pre-accredited by a body recognized by the U.S. Department of Education. Foreign education may be used if comparable to U.S. accredited education; applicant must provide proof of creditability as evaluated by a credentialing agency. All documentation must be in English or include an English translation.

Benefits

The Department of Justice offers a comprehensive benefits package that includes, in part: paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. Eligibility for benefits depends on the type of position held and whether the position is full-time, part-time, or intermittent.

Additional information

• Payment of relocation expenses will not be authorized. A recruitment or relocation incentive may be considered as appropriate based on qualifications.
• Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority if the vacancy is within ICTAP eligibility, the applicant applies under the announcement instructions, and is found well-qualified (score of 85 or better on ranking criteria). Proof of eligibility required.
• Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority under similar conditions. Proof of eligibility required.