Legal Administrative Assistant (Legal Secretary Trainee)

About the role

Allen Matkins, a law firm with over 285 attorneys, was founded with deep roots in real estate and has grown to include prominent litigation, corporate, tax, labor and employment, land use, and environmental practices. The firm is known for its market-leading solutions, pragmatism, and exemplary quality, and is committed to hiring and developing top talent.

Responsibilities

• Perform general secretarial duties, including correspondence, scheduling, and drafting documents
• Assist with closing processes, including reviews, signature packets, and distribution
• Prepare and maintain attorney files
• Manage and process client intake information
• Handle billing and collection efforts
• Provide knowledge and procedural mentorship for new attorneys
• Provide client relationship management and high-level client service
• Use required software, including firmwide workflow programs and time entry systems
• Attend training sessions and collaborate with colleagues

Requirements

• High school diploma or equivalent
• College degree preferred
• Minimum 1-2 years of law firm experience
• Ability to learn and work through complex document markups
• Excellent interpersonal, verbal, written, and proofreading skills
• Proactive team player with strong commitment to quality and customer satisfaction
• Advanced proficiency in Adobe, MS Word, Excel, DocuSign, Aderant, and time entry software
• Proactive and flexible with ability to adapt to changing business demands

Qualifications

• Minimum typing speed of 70 wpm with high level of accuracy
• Strong commitment to producing quality results and fostering a culture of customer satisfaction
• Positive attitude and willingness to take on tasks of any size

Skills

• Knowledge of legal document markups and instructions
• Ability to handle multiple assignments simultaneously
• Strong technology skills and ability to learn new software quickly

Benefits

Allen Matkins offers a competitive compensation and benefits package, with an anticipated base salary range of $50,000 - $75,000 per year. The actual salary will depend on relevant experience, job-related skills, qualifications, and location.

Pay

The anticipated base salary range for this full-time role is $50,000 - $75,000 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.

Schedule

This position is currently a hybrid role, with core business hours and flexibility for overtime as needed.