Administrative Assistant

About the role

NeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans.

Responsibilities

• Produces standard correspondence, memos and reports from drafts.
• Proof reads and edits material for appropriate grammar, spelling and format.
• Maintains calendars and daily schedules.
• Schedules appointments and meetings for staff, supervisors and managers.
• Attends meetings to record minutes as required.
• Prepares and processes office administrative paperwork, such as employment requisitions, employee time sheets, expense vouchers, invoices, etc.
• Reviews and processes non-routine paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc.
• Maintains and processes Petty Cash, securing cash box and assuring petty cash balances are accurate, including maintaining, reconciling, and securing a company checking account.
• Ensures adequate inventory of office supplies and basic maintenance of office equipment.
• Captures and coordinates timely repair of office equipment.
• Sets up and maintains confidential, sensitive files and records for multiple functions, ensuring efficient retrieval of information.
• Serves as the liaison to company vendors, staff, etc.
• Aids in the preparation of special projects.
• Gathers data and prepares a variety of documents and reports using established formats.
• Maintains various databases such as the Network’s Census system.
• Maintains systems for current licenses, leases, contracts and agreements.
• Maintains records in accordance with State, Federal and company regulations and policy as required.
• Supervises administrative support positions to include hiring, orientation, training, scheduling, evaluation and discipline and termination.
• Assists other administrative staff with special projects and overflow work as needed.

Qualifications

• High school diploma or equivalent.
• Two years’ experience in administrative support.

Skills

• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite.
• Ability to manage multiple tasks and prioritize effectively.
• Strong organizational and attention to detail skills.
• Basic computer literacy and proficiency with databases.

Benefits

• Full benefits package including Medical, Dental & Vision insurance, 401K w/ company match, life insurance, flex spending accounts and more!
• Paid Time Off (Vacation, Sick & Personal)
• Holiday Pay

Pay

Hourly rate: $23.00 per hour

Schedule

Full-Time; Monday thru Friday – 8:30 am to 5:00 pm

Sevita is an Equal Opportunity Employer