Legal Administrative Assistant - Environmental/Regulatory/Legislative

ESSENTIAL DUTIES & RESPONSIBILITIES

• Prepare, proofread, and format legal documents, pleadings, discovery, memoranda, exhibits, and correspondence.
• Perform electronic filings with regulatory agencies and assist with administrative law filings.
• Monitor regulatory dockets and maintain organized electronic records.
• Open new matters and submit conflict requests.
• Billing & Administrative Coordination:
• Assist with timesheet entry, billing review, prebill processing, and matter budget tracking.
• Cook up travel, meetings, appointments, and expense reimbursements.
• Manage document distribution, profiling, and records organization within Firm systems.
• Calendar & Workflow Management:
• Maintain attorney calendars and monitor deadlines and key dates.
• Prioritize incoming workflow and manage multiple concurrent assignments.
• Client Service & Communication:
• Maintain professional communication with attorneys, clients, and staff.
• Respond to client calls and messages in a timely and professional manner.
• Maintain confidentiality of Firm and client matters.
• General Administrative Support:
• Provide overflow administrative assistance and support additional projects as assigned.

QUALIFICATIONS

• A high school diploma or GED is required; a bachelor’s degree is preferred.
• Minimum of 5 years’ administrative law or contested case litigation experience is required.
• Experience with regulatory agencies such as PUC, Railroad Commission, SOAH, or TCEQ is preferred.
• Experience with data rooms and discovery management is preferred.
• Strong proficiency in Microsoft Office Suite, iManage, e-filing platforms, and time entry systems is required.
• Strong organizational, proofreading, communication, and time management skills are required.
• The ability to prioritize multiple deadlines and work effectively in a fast-paced environment is required.
• The ability to maintain confidentiality and exercise discretion is required.