Administrative Assistant

Koniag Government Services · Center, TX · 1 wk ago

AdministrativeFull-time

About the role

Koniag Tech and Infrastructure Solutions LLC, a Koniag Government Services company, is seeking an Administrative Assistant with a TS/SCI security clearance to support KITS and our customer at Stennis Space Center, MS. This position is for a Future New Business Opportunity. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

Responsibilities

Serve as the primary point of contact at the front desk, greeting and escorting visitors in accordance with facility access and security protocols
Answer and direct incoming telephone calls, take and relay accurate messages, and respond to routine inquiries in a professional manner
Receive, sort, and route incoming mail, packages, and deliveries to appropriate personnel
Schedule and manage conference room reservations, coordinating logistics and preparation for meetings, including setup, materials, and any required technology support
Record and transcribe accurate meeting minutes for designated meetings as required, ensuring timely distribution to stakeholders
Draft, format, proof, and review official correspondence in strict accordance with the Navy Correspondence Manual and applicable directives
Maintain organized filing systems and support records management activities in compliance with applicable policies
Support staff with general administrative tasks and special projects as assigned
Ensure front desk and common areas reflect a professional and organized environment at all times
Perform other duties as assigned

Requirements

Proficiency in basic office functions and records management principles and practices
Prior experience supporting staff at a major corporation, government agency, or military command
Excellent interpersonal skills with the ability to interact professionally with personnel at all levels, as well as external visitors and stakeholders
Strong oral and written communication skills, including the ability to compose clear, professional correspondence and documentation
Demonstrated discretion, sound judgment, and the ability to handle sensitive information appropriately
Strong organizational skills with the ability to prioritize tasks, manage time effectively, and work independently with minimal supervision
Fluency with Microsoft Windows and the full Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
Must be eligible to qualify for a Common Access Card issuance and associated IT system access
Must comply with all DoD, DoN, NAMRU-D, cybersecurity, and OPSEC requirements and policies

Qualifications

TS/SCI security clearance is required — candidates will not be considered without an active TS/SCI
High school diploma or GED required
Associate's degree or coursework in Business Administration, Office Management, or a related field preferred
Equivalent combination of education and directly relevant administrative experience will be considered

Skills

Familiarity with Navy or DoD administrative procedures, correspondence standards, and records management practices
Professional demeanor with a customer-service-oriented approach to front desk operations
Strong attention to detail in all written and administrative work
Collaborative team player who also demonstrates the ability to take initiative and work independently

Benefits

We offer a competitive compensation package and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

Pay

Competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

Schedule

Full-time, on-site position in Stennis Space Center, MS.