Legal Administrative Assistant

About the role

This position offers a flexible hybrid work arrangement and free parking for your convenience.

Responsibilities

• Provide support and administrative assistance to attorneys and colleagues
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
• File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
• Communicate with court personnel regarding procedures, rules, and deadlines
• Maintain electronic and client files within the document management system
• Manage incoming mail, notices, and document distribution
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports
• Enter attorney time and assist with billing support, client budgets, and billing inquires
• Prepare expense reports and assist with travel arrangements
• Manage vendor invoices, reimbursements and check requests
• Aid with client billing inquiries, budgets, appeals and collections
• Assist with additional projects and operational initiatives as needed

Qualifications

• High school Diploma or equivalent required
• 3+ years of civil litigation experience, preferably within a law firm or litigation environment
• Familiarity with legal terminology, document formatting and court procedures
• Experience with electronic filing systems preferred
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
• Strong organizational skills with the ability to manage multiple deadlines
• Ability to maintain strict confidentiality
• Comfortable working in an in-office/hybrid environment

Benefits

Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.

The position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range: $62,000 USD - $97,000 USD