Legal Administrative Assistant

Prior Responsibilities

• Prioritizing assignments and preparing often sensitive and detailed correspondence
• Preparing witness and trial binders, deposition preparation and logistics
• Sending electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts
• Preparing exhibits for filings
• Supporting business development activities in concert with marketing and business development teams
• Interacting professionally with members of other departments and varied external contacts
• Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed
• Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts

Requirements

• A minimum of 2 years experience within a law firm and/or professional services environment; experience working within a litigation practice required
• Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts
• Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks)
• Intermediate to advanced level skills using MS Office Suite; strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
• Proficiency in the use of document management systems
• High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients
• Strong time management and organizational skills
• Ability to follow and convey instructions effectively with a high degree of courtesy and tact, including the ability to independently initiate follow-up.
• Ability to work for more than one person and prioritize assignments appropriately

Qualifications

A bachelor's degree is preferred but not required.

Skills

• Excellent written and verbal communication skills
• Attention to detail and accuracy
• Ability to manage multiple tasks and projects simultaneously
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite
• Experience with document management systems
• Ability to maintain confidentiality and handle sensitive information

Benefits

Venable offers a competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures. These include:

• Medical, dental, and vision insurance
• Disability and life insurance
• Flexible spending and healthcare savings accounts
• 401(k) with firm profit share
• Flexible time off and holidays
• Wellness and personal advocacy programs
• Family planning resources and leave programs
• Tuition reimbursement

Pay

Pay Range for Candidates in Chicago, IL: $75,000- $115,000 per year