Legal Administrative Assistant

About The Job

The University of Minnesota Office of the General Counsel has an exciting opportunity for a Legal Secretary/Legal Administrative Assistant. The work involves providing a full range of secretarial support to multiple attorneys and paralegals who work with the assigned attorneys.

Job Duties

• Type, draft, edit and prepare legal court documents, such as pleadings, motions, affidavits, subpoenas, and correspondence.
• Organize and track important case documents, including pleadings and voluminous discovery documents.
• Perform electronic filing/e-filing with applicable courts and agencies.
• Maintain electronic and physical files.
• Communicate with attorneys and paralegals to provide information and coordinate cases.
• Update and monitor complex calendars to meet court and statutory deadlines.
• Ensure that concluded matters are completely recorded in the electronic document management system and disposed correctly of physical documents.
• Produce and transmit requests for approval of Continuing Legal Education and professional development sessions; handle registration with sponsoring organization, recording of credits, and report to state board.
• Make business travel arrangements, including professional conference registration, transportation and housing, and expense reimbursement requests.
• Provide backup support for other support staff in the office with a teamwork approach.

Qualifications

• At least 3 years of office work and/or education/training beyond high school, including a minimum of one year of litigation-support experience.
• Proficiency with Microsoft Office suite and Google Workspace.
• Experience managing attorney calendars/scheduling.
• Excellent communication and interpersonal skills to effectively and appropriately interact with a broad and diverse range of leadership, faculty, staff.
• Experience working with a document management system.
• Understanding of digital document formatting, local court rules, and electronic service (e-service) procedures.

Preferred Qualifications

• Familiarity with employment/labor law and litigation concepts.
• Labor and/or litigation experience working with employment disputes (through civil lawsuits, arbitrations and/or administrative agency charges).
• Experience with Minnesota eFile and Serve.

Abilities/Skills/Knowledge

• Understanding of federal and state litigation processes.
• Knowledge of legal terminology, documents, and processes.
• Work independently and without direct supervision.
• Strong organizational skills.
• Attention to detail and commitment to accuracy.
• Experience with confidential or sensitive information and situations necessitating considerable use of tact, discretion, professionalism.
• Ability to handle time-sensitive projects while organizing and prioritizing work, with minimal supervision.
• Strong time management skills.
• Strong verbal and written communication skills.
• Ability to meet deadlines.

Pay And Benefits

Pay Range: $29.46 to $31.59 an hour; depending on education/qualifications/experience
Time Appointment: 100% Appointment
Position Type: Civil-Service
Please visit the Office of Human Resources website for more information regarding benefit eligibility.

About University Of Minnesota

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.