Legal Administrative Assistant

About the Role

Shook, Hardy & Bacon is seeking a Legal Administrative Assistant to provide clerical, administrative, and organizational support to attorneys, paralegals, and analysts in a challenging, rewarding, and fun atmosphere. The firm offers opportunities for professional growth and diverse legal experiences.

Responsibilities

• Draft and prepare correspondence, reports, and legal documents (e.g., complaints, briefs, motions, interrogatories, contracts, agreements, statements, subpoenas, summonses).
• Manage calendars, including scheduling meetings, conference room setups, and arranging travel and catering accommodations.
• Provide administrative and technical support, such as entering time into the firm’s timekeeping system, phone reception, e-scanning, facsimile, ECF filing transmittals, and transcription.
• Proofread work product for typographical, grammatical, or spelling errors.
• Compile reports from established sources, photocopy, assemble and distribute mail, and maintain records/files.
• Assist attorneys, paralegals, and analysts with the preparation and filing of US Federal/District Court documents or US patent correspondence, transmittal documents, and formal documents.
• Project a professional image and interact with clients to support great client service and relationships.
• Manage timekeeper calendars (Outlook) and assist in meeting deadlines, including those associated with US Court or patent applications, prosecutions, litigation, and other events.
• Provide occasional technology support to attorneys and professional staff (e.g., connecting docking stations, monitors, desktops, printers) with remote guidance from IT specialists.
• Prioritize workload efficiently and effectively.
• Participate in ongoing training sessions to enhance technical skills.
• Stay informed of all firm policies and standardized procedures.
• Assist Legal Support Assistant Trainees by providing training, mentoring, and quality assurance.

Benefits

• Competitive salary and comprehensive benefits package.
• Medical, dental, and vision insurance.
• Disability and life insurance.
• Retirement plan with a generous contribution plan.
• Paid time off.