Legal Administrative Assistant

Responsibilities

• Provides administrative, organizational, and technical support including:
  • Entering time into the firm's timekeeping system
  • Phone reception and providing information to callers
  • Arranging travel and catering accommodations
  • Scheduling meetings and conference room setups
  • E-scanning, facsimile, ECF filing transmittals
  • Transcription and proofreading work product for typographical, grammatical, or spelling errors
  • Compilation of reports from established sources
  • Photocopying, mail assembly, and distribution
  • Records and file maintenance
• Prepares and/or reviews for accuracy general and/or legal correspondence and papers of a legal nature, such as complaints, briefs, motions, interrogatories, contracts, agreements, statements, subpoenas, wills, trusts, and summonses
• Assists attorneys, paralegals, and analysts with the preparation and filing of US Federal/District Court documents
• Projects an image that reflects the professional nature of work done by the firm
• Interacts with clients in a way that supports great client service and relationships
• Accurately drafts and/or writes routine reports and correspondence
• Manages timekeeper calendar (Outlook) and assists in meeting deadlines, which may include deadlines associated with US Court or patent applications, prosecutions, litigation, and/or other events as directed
• Provides occasional technology support to attorneys and professional staff with regard to connecting docking stations, monitors, desktops, printers, and other external devices with remote guidance from IT specialist
• Prioritizes workload in an efficient and effective manner
• Participates in ongoing training sessions to enhance technical skills
• Stays informed of all firm policies and standardized procedures and applications

Benefits

• Competitive salary
• Comprehensive benefits package including:
  • Medical, dental, and vision insurance
  • Disability and life insurance
  • Retirement plan with a generous contribution plan
  • Paid time off