Legal Administrative Assistant

Purpose

Robins Kaplan is seeking a Legal Administrative Assistant to support our Business Litigation and Intellectual Property practice groups in our Silicon Valley office.

Essential Functions

• E-file in state, federal, appellate courts, and TTAB
• Docket court dates and case deadlines
• Maintain trademark deadlines and docket filings
• Prepare fee agreements and client letters
• Cook up deposition and trial logistics
• Register and log attorney admissions
• Prepare and file documents with the USPTO and TTAB
• Manage physical and electronic case files
• Cook up travel logistics and itineraries
• Process and reconcile expenses
• Organize meeting and event logistics
• Prepare and distribute meeting materials
• Conduct research and draft summaries
• Aid in business development and social media efforts
• Perform file openings and conflict checks
• Process bills and prepare invoices
• Track and file Continuing Education credits
• Submit and log memberships and registrations
• Provide back-up support to other assistants
• Perform day-to-day administrative functions, such as: schedule meetings, prioritize mail, answer correspondence, screen and place phone calls, organize and maintain files, make reservations, etc.
• Complete additional duties as requested

Knowledge / Skills

• Outstanding client service with a can-do attitude
• High attention to detail, outstanding organizational skills, and the ability to manage time effectively
• Strong verbal and written communication skills, including: spelling, grammar, and proofreading proficiency
• Knowledge of legal terminology, life of case timelines, and court processes
• Use initiative and independent judgment within established guidelines
• Interpret data accurately and present information concisely
• Exercise discretion in handling confidential, controversial, or sensitive information
• Exercise high degree of professionalism
• Work well under pressure to meet tight deadlines
• Proficiency in Word, Outlook, Excel, PowerPoint, and document management system

Education & Experience

• Associate’s or Bachelor’s degree desired
• 10 years of experience as a Legal Administrative Assistant
• Familiarity with USPTO and TTAB filings preferred, but not required

Physical Demands

• Individual will interact regularly with others verbally, in-person, and via written communication
• Operate computer and other office equipment such as a copy machine, printer, telephone, etc.
• Ability to move/traverse about the office intermittently throughout the day (attend meetings, access file cabinets, obtain supplies from supply room, etc.)
• Must be able to remain in a stationary position for long periods of time (working at a computer)
• Repetitive movement (i.e. heavy computer/keyboard use)
• May require occasional light lifting (files, copy paper, etc.)

Additional Duties

Individual in this position will provide additional assistance and support as directed by his/her supervisor

Pay Information

The hourly pay rate for this position is $32.82- $62.56 per hour, depending on experience. This is a non-exempt position eligible for overtime. Actual pay will be adjusted based on experience and other job related factors permitted by law.