Legal Administrative Assistant

About the role

The Legal Administrative Assistant (LAA) will provide comprehensive administrative & clerical support to multiple attorneys in the Corporate Transactional practice in the Palo Alto office. This role is critical for the smooth operation of legal and administrative functions.

Responsibilities

• Provide practice-specific administrative support to multiple associates, partners, and other attorneys (approx. 5 attorneys).
• Draft, edit, and proofread legal documents, correspondence, files, and presentations with a high level of accuracy and professionalism.
• Support information governance and records management efforts, including organizing and maintaining client and matter content in accordance with firm policies and assisting with matter close-out activities.
• Serve as a liaison between attorneys/matter teams and information governance or records resources, as needed.
• Collaborate with other legal administrative or executive assistants on complex projects and provide guidance or delegation to legal support staff assisting with assignments.
• Track and manage assignments using the firm’s workflow tools, ensuring administrative tasks (including time entry and expense submissions) are completed accurately and on schedule.
• Oversee billing-related matters, including approvals and prebill processing, and act as an attorney proxy to address billing questions and follow-up as requested.
• Serve as a trusted point of contact for attorneys, handling confidential and sensitive matters with discretion and professionalism while delivering exceptional client service.

Requirements

This role requires exceptional organization, attention to detail, flexibility, and the ability to manage multiple priorities in a fast-paced environment. Candidates will work closely with other legal support professionals and attorneys to ensure work is appropriately assigned, tracked, and completed on time.

Qualifications

• Strong written and verbal communication skills, including the ability to communicate effectively via email and phone in the region's primary language.
• Proficiency with Microsoft Office and familiarity with legal and document management software (plus if you have experience with iManage) and other commonly used within law firm environments (e.g., document management, billing, and workflow platforms).
• Ability to adapt to new technologies, including application upgrades and AI-powered tools for document production, review, and research.
• Demonstrated flexibility, initiative, and willingness to learn in a high-pressure, fast-paced environment.
• Strong attention to detail, problem-solving abilities, and sound judgment.
• Ability to collaborate effectively with attorneys and legal support teams.
• Experience working with workflow management tools and virtual collaboration platforms such as Zoom and Microsoft Teams.
• General familiarity with legal terminology, documentation, and best practices in a professional services or legal setting.

Skills

• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and familiarity with legal and document management software.
• Ability to adapt to new technologies.
• Strong attention to detail.
• Problem-solving abilities.
• Sound judgment.
• Ability to collaborate effectively.
• Experience with workflow management tools and virtual collaboration platforms.
• General familiarity with legal terminology and best practices.

Benefits

The firm offers a hybrid work environment where employees will work in the office 3 days a week and be able to work from home 2 days a week. Newly hired employees will be required to work in the office for the first 60 days to complete training & onboarding and gain familiarity with the team.

Pay

The firm provides competitive compensation and benefits packages tailored to individual needs and performance.

Schedule

The firm offers a flexible hybrid work schedule with 3 days in the office and 2 days remote.