Legal Administrative Assistant

Responsibilities

• Prepare, format, proofread, and finalize a variety of legal documents, including pleadings, motions, discovery materials, correspondence, court filings, and related litigation documents.
• Manage electronic filings through NYSCEF, CM/ECF, and other court filing systems, ensuring compliance with applicable court rules, procedures, and deadlines.
• Maintain and organize electronic and physical client files, pleadings, exhibits, and case-related materials.
• Monitor case deadlines and proactively manage attorney calendars to ensure timely filings, court appearances, depositions, and client commitments.
• Cook up hearings, depositions, mediations, meetings, conference calls, and other litigation-related events.
• Communicate professionally and effectively with clients, courts, opposing counsel, vendors, and internal stakeholders.
• Support new client and matter intake processes, including conflict checks, engagement documentation, and file opening procedures.
• Aid with case management and litigation support, including document organization, exhibit preparation, trial preparation, and coordination of case materials.
• Prepare and process expense reports, invoices, and other administrative or financial documentation as needed.

Qualifications

• Minimum of five (5) years of legal administrative experience in a law firm or professional services environment.
• Prior litigation experience required; experience supporting complex commercial litigation matters is a plus.
• Demonstrated experience with NYSCEF, CM/ECF, and other electronic court filing systems.
• Exceptional organizational and time-management skills, with the ability to manage competing priorities in a fast-paced, deadline-driven environment.
• Strong document production skills, including advanced formatting, proofreading, editing, and document quality control.
• Proactive, resourceful, and detail-oriented, with the ability to anticipate attorney and client needs.
• Excellent written and verbal communication skills and a strong commitment to client service.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), document management systems, time-entry software, and other legal technology platforms.
• Ability to exercise sound judgment, maintain confidentiality, and work both independently and collaboratively as part of a team.