Legal Administrative Assistant

Responsibilities

• Prepare, format, and proofread bankruptcy legal documents, including petitions, schedules, motions, and correspondence
• Manage electronic filings (CM/ECF) and ensure compliance with court requirements
• Maintain and organize client files (electronic and physical), pleadings, and case materials
• Track deadlines and proactively manage attorney calendars to ensure timely filings and court appearances
• Cook up hearings, meetings, and conference calls
• Communicate professionally with clients, courts, trustees, and creditors
• Support new client/matter intake, including conflict checks and file opening
• Aid with case management, including document organization and trial preparation support
• Process expense reports and other administrative/financial documentation

Qualifications

• Direct law firm experience - litigation experience required, bankruptcy experience preferred but not required (Chapter 7, Chapter 11, and Subchapter V Chapter 11 is a plus)
• Minimum 5+ years of legal administrative experience in a law firm or professional services environment
• Confident, proactive, and highly organized with the ability to anticipate needs and stay ahead of deadlines
• Strong experience with CM/ECF e-filing
• Excellent document production skills (formatting, proofreading, transcription, and editing)
• Strong written and verbal communication skills with a client-service mindset
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), document management systems, and time entry software