Legal Administrative Assistant

Essential Duties And Responsibilities

• Provide high-level, confidential administrative support to the legal team, handling sensitive information with discretion.
• Track and maintain litigation matters and claims within LawVu, ensuring records are accurate, organized, and up to date.
• Support tort litigation by preparing and issuing tender of defense letters to tenants in a timely manner.
• Cook claims management processes by tracking incidents, liaising with insurance carriers and brokers, and maintaining comprehensive documentation.
• Administer the legal hold process by issuing notices, monitoring compliance, and maintaining accurate tracking records.
• Assist in the preparation and review of proofs of claim and other legal documentation, leveraging legal AI tools to enhance accuracy and efficiency.
• Conduct document retrieval, as well as asset and background research, to support ongoing legal matters.
• Cook scheduling and logistics for outside counsel, including hearings, meetings, and closings; manage calendars and ensure timely follow-up on key deliverables.
• Review, process, and assist with approval of legal invoices, including outside counsel and insurance-related expenses.
• Support audits, legal reviews, and due diligence efforts by organizing, compiling, and preparing relevant documentation.
• Contribute to continuous improvement initiatives by helping standardize templates, workflows, and best practices across legal operations.
• Provide general legal and administrative support to the legal transactions and diligence teams, including assistance with special projects and other duties as assigned.

Qualifications

• Educational requirement: High school diploma or general education degree (GED); and four years related experience and/or training; or equivalent combination of education and experience.
• Experience: Must be proficient in MS Office Suite and Adobe. Ideal candidate will have commercial real estate experience.
• Technical skills: Superior knowledge of Microsoft Word; intermediate knowledge of Microsoft Outlook, Excel, and PowerPoint.
• Soft skills: Ability to multi-task and be a team-player are crucial for this position.