Legal Administrative Assistant

About the Role

Nicolaides Fink Thorpe Michaelides Sullivan LLP is seeking a Legal Administrative Assistant with two to four years of litigation experience to join our growing San Francisco office and become an integral part of the firm's administrative and legal support team. This position performs a wide variety of administrative tasks, while demonstrating the ability to exercise good judgment, multi-task, and meet deadlines. Please note: This is not a paralegal role. Ideal candidates are self-starters who can work independently and as part of a team, are highly organized, and detail oriented. This is an exceptional opportunity to join a dynamic, stimulating, collaborative, and highly dedicated work environment built on collegiality and respect.

Responsibilities

• Download digital files and save in the appropriate client matter folders in the document management system (NetDocs) and network drives
• Coordinate e-filing in state and federal court, including gathering exhibits, preparing the Table of Contents and Table of Authorities
• Prepare legal documents including formatting, proofreading, making revisions and finalizing
• Save documents in document management system (NetDocs)
• Assist with preparing expense reports for attorneys
• Maintain printers and copier, including filling with paper, clearing jams and basic troubleshooting
• Order and maintain office and kitchen supplies
• Collaborate with Dallas, Chicago, Denver, San Diego and Los Angeles Legal Assistants to provide support to attorneys across the firm
• Perform other duties as assigned

Qualifications

• Ability to work in the office Monday through Friday initially and then move to hybrid schedule; 3 days in office and 2 days remote
• Experience with e-filing in both state and federal court
• Strong technology skills
• Proficiency in Microsoft Office, and Adobe Acrobat Pro
• Ability to communicate clearly and concisely, both verbally and in writing
• Strong attention to detail and excellent proofreading skills
• Ability to work well in a team environment
• Ability to prioritize and manage multiple assignments under time pressure
• Ability to take initiative and follow through on projects
• Ability to perform at high levels and successfully adapt to changing priorities and working demands

Education and Experience

• Minimum AA degree; Bachelor's degree desirable
• Two to four years of recent litigation legal assistant experience
• Previous experience working in a law firm strongly required

Schedule

Initially the new hire will be asked to work in the office Monday through Friday, but once the tasks and responsibilities are learned, a hybrid schedule will be possible. Three days in the office and two days remote. Our office is in downtown San Francisco.

Pay and Benefits

The anticipated salary range for this position is based on a 37.5-hour per week schedule as well as experience; the hourly rate will be $38-$42/hour, commensurate with experience, with potential for annual performance-based raises and discretionary bonuses.

The firm provides benefits plans, including medical, dental, vision, life, short-term and long-term disability. Employees are also eligible to enroll in the 401(K) Profit Sharing Plan, which includes employer contributions.