Legal Administrative Assistant

About the role

The Administrative Assistant supports a team of Litigation attorneys in a dynamic and fast-paced practice. This role provides comprehensive administrative and litigation support, including managing complex attorney calendars, coordinating meetings and travel arrangements, processing expense reimbursements, preparing and organizing legal documents, maintaining electronic files, and supporting document management activities within NetDocuments.

Responsibilities

• Manage complex attorney calendars, monitor deadlines, assist with e-filing and docketing activities, conduct conflict checks, open new clients and matters, prepare engagement documentation, and support billing and invoicing processes, including following up on outstanding client invoices.
• Proactively anticipate attorney needs, prioritize multiple time-sensitive assignments, and communicate effectively with attorneys, clients, and business professionals.
• Perform effectively under pressure while contributing to a collaborative, team-oriented environment.

Requirements

• Minimum of (5) years of recent experience supporting State and Federal litigation within a law firm environment required; intellectual property litigation experience is a plus.
• Prioritized experience managing complex attorney calendars, monitoring deadlines, maintaining organized case files, and supporting e-filing, docketing, and litigation workflows.
• Advanced proficiency in Microsoft Office Suite and NetDocuments, or similar document management systems, and legal billing and time-entry software.

Qualifications

• Strong critical thinking skills, exceptional attention to detail, sound judgment, and the ability to perform effectively under pressure.

Skills

• Microsoft Office Suite
• NetDocuments or similar document management systems
• Legal billing and time-entry software

Benefits

• With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

Pay

Nelson Mullins offers competitive compensation and benefits packages.

Schedule

The Administrative Assistant works standard Monday through Friday hours.