Legal Administrative Assistant

About the role

MG+M The Law Firm (MG+M) is seeking a Legal Administrative Assistant for their Boston office. The firm specializes in complex civil matters such as toxic tort, complex product liability, local government, general liability, and commercial litigation.

Responsibilities

• Provide administrative and secretarial support to assigned attorneys/paralegals.
• Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.
• Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files in a timely manner.
• Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).
• Coordinate travel arrangements for assigned attorneys.
• Prepare attorney reimbursements and mileage.
• Accurately enter, review and revise timekeeper timesheets including consistent identification of litigation codes, when applicable.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting via Chrome River.
• Edit prebills and work with Billing Coordinator to ensure accurate invoicing is sent to clients on a monthly/quarterly basis via Aderant Prebill Manager.
• Assist in the timely submission of conflict checks.
• Consistently provide friendly and helpful telephone support for assigned attorneys.
• Prepare for trial as needed by assisting paralegals and attorneys.

Requirements

• Minimum of a high school diploma required (college degree is preferred, but not required).
• Minimum of 3+ years of experience as litigation administrative assistant.
• Notary Public (preferred, but not required).
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system; Aderant knowledge is a plus.
• Knowledgeable of State and Federal Rules (i.e. MA Superior Court Rule 9A service/filing).
• Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
• Communication: Demonstrate excellent verbal and written communication skills.
• Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
• Teamwork: Contribute to building a positive team spirit and support the success of colleagues.
• Personal Attributes: Ability to work efficiently in a fast-paced environment, highly organized with strong attention to detail, self-motivated and capable of independent work, excellent verbal and written communication skills, professional in interactions with a wide variety of individuals, skilled in prioritizing and managing multiple tasks, consistent punctuality with excellent attendance, flexible and willing to assist wherever needed, demonstrates understanding of and adherence to firm policies and procedures, comfortable working in a high-volume, deadline-driven environment with shifting priorities, strong problem-solving skills.

Qualifications

• Ability to work efficiently in a fast-paced environment.
• Highest level of organization and attention to detail.
• Strong communication skills, both verbal and written.
• Ability to prioritize and manage multiple tasks.
• Highly reliable and punctual.
• Willingness to assist wherever needed.
• Understanding and adherence to firm policies and procedures.
• Comfortable working in a high-volume, deadline-driven environment with shifting priorities.
• Strong problem-solving skills.

Skills

• Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)
• Lexis Nexis/File & Serve Xpress
• Odyssey
• PACER
• ECF
• iManage
• Aderant

Benefits

• Competitive compensation
• Comprehensive benefits package including medical, dental, vision, life, disability, and 401(k)