Legal Administrative Assistant

MG+M is a nationally renowned litigation law firm concentrating on complex civil matters, including toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business.

About the role

This position provides administrative and secretarial support to assigned attorneys and paralegals in our Boston office.

Responsibilities

• Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities, and other legal documents.
• Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
• File legal documents with state and federal courts (e-filing knowledge is required).
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files in a timely manner.
• Maintain attorney calendars through Outlook (schedule appointments, calendar due dates, etc.).
• Organize and coordinate travel arrangements for assigned attorneys.
• Prepare attorney reimbursements and mileage.
• Accurately enter, review, and revise timekeeper timesheets, including consistent identification of litigation codes when applicable.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and submit invoices for payment to client or accounting via Chrome River.
• Edit prebills and work with Billing Coordinator to ensure accurate invoicing is sent to clients on a monthly/quarterly basis via Aderant Prebill Manager.
• Assist in the timely submission of conflict checks.
• Provide friendly and helpful telephone support for assigned attorneys.
• Prepare for trial as needed by assisting paralegals and attorneys.

Requirements

• Minimum of a high school diploma (college degree preferred).
• Minimum of 3+ years of experience as a litigation administrative assistant.
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system; Aderant knowledge is a plus.
• Knowledgeable of State and Federal Rules (e.g., MA Superior Court Rule 9A service/filing).
• Notary Public (preferred, but not required).

Skills

• Ability to work efficiently in a fast-paced environment.
• Highly organized with strong attention to detail.
• Self-motivated and capable of independent work.
• Excellent verbal and written communication skills.
• Professional in interactions with a wide variety of individuals.
• Skilled in prioritizing and managing multiple tasks.
• Consistently punctual with excellent attendance.
• Flexible and willing to assist wherever needed.
• Demonstrates understanding of and adherence to firm policies and procedures.
• Comfortable working in a high-volume, deadline-driven environment with shifting priorities.
• Strong problem-solving skills.

Benefits

• Competitive compensation.
• Comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).