Legal Administrative Assistant

MG+M The Law Firm (MG+M) has an immediate opening in any of our California office locations: Irvine, Los Angeles, Walnut Creek, or San Francisco. MG+M is a nationally renowned litigation law firm concentrating on complex civil matters, including toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business.

Responsibilities

• Provide administrative and secretarial support to assigned attorneys/paralegals.
• Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities, and other legal documents.
• Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files in a timely manner.
• Maintain attorney calendars through Outlook (i.e., schedule appointments, calendar due dates, etc.).
• Prioritize and execute attorney-assigned tasks quickly and accurately while being organized and detail-oriented.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Assist in the timely submission of conflict checks.
• Consistently provide friendly and helpful telephone support for assigned attorneys.
• Prepare for trial as needed by assisting paralegals and attorneys.

Requirements

• Minimum of a high school diploma required (college degree is preferred, but not required).
• Minimum of five (5) years of experience as a litigation administrative assistant.
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel, DropBox), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system; CompuLaw, Aderant, and File Site knowledge is a plus.

Skills

• Excellent verbal and written communication skills.
• Highly organized with strong attention to detail.
• Self-motivated and capable of independent work.
• Professional in interactions with a wide variety of individuals.
• Skilled in prioritizing and managing multiple tasks.
• Consistently punctual with excellent attendance.
• Flexible and willing to assist wherever needed.
• Strong problem-solving skills.
• Comfortable working in a high-volume, deadline-driven environment with shifting priorities.

Personal Attributes

• Ability to work efficiently in a fast-paced environment.
• Demonstrates understanding of and adherence to firm policies and procedures.

Benefits

• Competitive compensation.
• Comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).