Legal Administrative Assistant

Responsibilities

• Prepares, edits and formats legal documents and correspondence.
• Assembles exhibits and hearing binders; prepares document productions; schedules depositions.
• Manages documents: uploads documents to e-rooms and the DMS; scans, saves to DMS and distributes matter-related hard copy correspondence, court and agency filings; maintains pleading and document indices when appropriate.
• Organizes and maintains case files, retrieves case files, and prepares files for closing in accordance with Records Department procedures.
• Communicates with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, email and in person.
• Participates as part of a team of Practice Assistants providing coverage and/or backup coverage as needed.

Qualifications

• 3-5 years of litigation assistant experience.
• PREFERRED: Experience in e-filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver).
• Ability to work efficiently and effectively in a different location than the people supported and part of a team environment.
• Ability to think clearly, react positively and evaluate situations to determine appropriate action and act decisively under pressure.
• Ability to proactively identify opportunities to assist team and those the team supports.
• MUST: Be highly organized, strong team player, possess good communication and attention to detail skills, and be a self-starter.
• WILLINGNESS AND DESIRE: To work with innovative technology platforms - our employees also have access to Harvey, a legal-specific AI tool that reduces time spent on routine tasks, allowing you to focus on more meaningful, high-impact work.