Legal Administrative Assistant

About the role

Kutak Rock seeks an experienced Legal Administrative Assistant in its Richmond, VA office. This position will provide legal and administrative support attorneys and staff while working collaboratively with attorneys, clients, and staff in a collegial environment.

Responsibilities

• Prepare and/or edit legal transactional documents, correspondence, and/or contracts in draft and final form to incorporate handwritten or typed revisions
• Proofread documents for changes to be made before the final copy is produced
• Perform document comparisons using Litera Compare software
• Coordinate workflows for attorneys, delegating specific tasks to other teams with the ability maintain quality and timeliness
• Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via FedEx and Certified US Mail
• Create and manage virtual closing rooms/collaboration sites
• Organize and maintain extensive sets of files, both electronic and paper
• Maintain e-mails and documents within the Firm’s Document Management System (NetDocs) and properly profile each document pursuant to the Firm’s Document Retention Policy
• Proactively accept responsibility and take directions for work assignments and tasks
• Handle client matters (when appropriate) through telephone and e-mail
• Keep records and enter lawyers’ time and expenses for submission to Accounting Department through IntApp software
• Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events
• General office duties, such as preparing scans, copies, printing e-mails and documents
• Assist with other tasks as assigned or necessary within the Department
• Flexible with hours when work demands, and other duties as assigned

Qualifications

Skills and Abilities

• Ability to maintain confidentiality of firm and client matters
• High level of word processing skill with strict attention to detail
• Excellent verbal and written communication skills
• Excellent grammar, spelling, and proofreading skills
• Ability to work as a team player and cover for others in work area
• Ability to work well under the pressures of deadlines and complete projects in a timely manner
• Ability to prioritize and multitask, moving from one project to another efficiently
• Ability and desire to learn and adapt new skills and technologies quickly
• Aptitude to interface with lawyers, clients, and staff professionally
• Advanced knowledge of Microsoft Office, including the use of Styles and Schemes
• Experience with PDF, Kofax, Excel