Legal Administrative Assistant

Responsibilities

• Provide comprehensive administrative support to two Employee Benefits partners.
• Manage complex calendars, schedule meetings, conference calls, and client appointments.
• Process time entries, expense reports, and billing-related tasks in accordance with firm procedures.
• Draft, revise, proofread, and format legal documents, correspondence, presentations, and client communications.
• Prepare engagement letters, memoranda, reports, and other practice-related documents.
• Maintain electronic and physical client files in compliance with firm policies.
• Cook up document management, filing, and record retention activities.
• Aid in coordinating document management and distribution of client communications and regulatory updates.
• Assist with special projects and practice group initiatives.

Qualifications

• Associate degree or equivalent experience preferred.
• Minimum 3–5 years of administrative experience, preferably in a law firm or professional services environment.
• Experience supporting attorneys or senior-level professionals preferred.
• Familiarity with employee benefits, ERISA, retirement plans, or related legal practice areas is a plus.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Advanced proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Strong proofreading and document formatting skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to work collaboratively with attorneys, clients, and administrative staff.
• Detail-oriented with strong problem-solving capabilities.

Pay

The salary range displayed is specifically for those potential hires who will work or reside in New York City if selected for the role. Any offered salary is determined based on internal equity, internal salary ranges, market data/ranges, applicant’s skills and prior relevant experience, certain degrees, and certifications (e.g., JD/technology) for example. New York City Salary Range: Low: $80,000 High: $105,000.