Legal Administrative Assistant

Job Summary

At Jackson Lewis, the legal secretary/legal administrative assistant is an important team member who supports multiple labor and employment litigation attorneys (4+) and the successful candidate will have strong skills in both legal and administrative support.

Essential Functions

• Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
• Provide support for four+ attorneys in employment and labor law matters and backup support as needed.
• Support attorneys with correspondence, pleadings, documents and other documents as directed.
• Manage document filing in multiple courts with various requirements, primarily using electronic filing.
• Interact with internal departments, outside agencies, vendors and clients.
• Handle a wide variety of complex and confidential time-sensitive material.
• Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.
• Maintain calendars, CLE, reports and time records.
• Book and organize travel arrangements as needed; assist with expense reimbursement.
• Various office and client filing.
• Other office administrative functions as needed.

Qualifications/Skills Required

• At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.
• Experienced with trial preparation and briefs.
• Strong verbal and written communication skills, as well as excellent proofreading skills.
• Able to timely respond to deadlines, balance workload and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with law firm software including billing, expense, document management, etc. is a plus.
• Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
• Punctual with excellent attendance.

Qualifications/Skills Preferred

• 4-year college degree preferred.

Qualifications/Skills Not Required

• Not specified.
• N/A.
• Varies.
• TBD.