Legal Administrative Assistant

About the Role

In coordination with the Practice Group team, provides administrative support to attorneys, paralegals, legal assistants, legal specialists, and other colleagues as needed and requested.

Responsibilities

• Understands the specific needs and business of the practice group.
• May assist with the business intake process: run adversary searches, draft screening memos and engagement letters, and open new files.
• Manages administrative tasks as requested, including processing and disseminating mail, preparation of audit letter responses, billable time input, expense reports, check requests, and reviewing client billing statements.
• In partnership with the travel vendor, effectively schedules and manages travel arrangements as requested.
• Assists with in-office tasks, projects, overflow work, and other duties (e.g., copying, scanning, filing, preparation of binders, document organization) to support timekeepers, legal assistants, legal specialists, and colleagues.
• Creates and edits documents in Microsoft Office with a high level of attention to detail.
• Effectively manages workflow and priorities.
• Proactively supports the team and demonstrates a positive, collaborative approach.
• May manage logistics for internal and/or external meetings.
• May provide backup support in other areas, such as reception.

Competencies

• Communication: Understands the importance of and demonstrates verbal, written, and non-verbal communication.
• Organizing & Planning: Proactively takes actions, finds solutions, and displays skills to be efficient and productive.
• Customer/Client Experience: Creates a consistent and exceptional experience for others, elevating the firm’s perception.
• Job Knowledge & Technical Skill: Demonstrates an understanding of objectives, duties, and expectations with exceptional quality work.

Requirements

• High school education with 3+ years of office support experience.
• Experience working in a law firm is a plus.
• Accurate typing; strong knowledge of MS Outlook, Word, Excel, PowerPoint, and Adobe Acrobat.
• Excellent grammar, spelling, punctuation, and proofreading skills.
• Knowledge of basic office equipment (e.g., copier, scanner, telephones).
• Aptitude to learn new computer programs.
• Excellent professional communication and interpersonal skills.
• Strong organizational skills to handle multiple priorities and support several colleagues.
• Ability to maintain composure, work professionally, and meet tight deadlines under pressure.
• Excellent judgment, problem-solving, and decision-making skills under general supervision.
• Ability to work effectively both independently and as part of a team.

Physical Requirements

• Ability to sit, stand, and/or walk for extended periods.
• Manipulate (lift, carry, move) weights of at least ten (10) pounds.
• Repetitive wrist/hand/finger movement for computer and office equipment use.
• Speak clearly and concisely so listeners can understand.
• Regularly understand the speech of another person.

Work Environment

• Professional office atmosphere with exposure to computer screens.
• Sedentary work primarily involving sitting or standing for prolonged periods.
• May require occasional off-hour meetings and events.

Schedule

This position is required to be in-office Monday through Friday, 8:30 am through 5:00 pm.

Pay

Colorado Salary Range: $26.15 - $43.58 per hour. A discretionary bonus may be available based on performance.

Benefits

• 37.5-hour scheduled work week for most staff employees.
• Robust wellness program.
• Generous PTO and holiday pay for eligible employees.
• Full-time employees become eligible for benefits on the date of hire, including:
  • Medical, dental, and vision insurance.
  • Life, AD&D, EAP, STD, and LTD insurance.
  • Voluntary income protection benefits (e.g., supplemental life, accident, critical illness, hospital indemnity).
  • 401(k)-retirement plan with company match.
• Programs for educational assistance and free or discounted legal services.
• Opportunities through the Holland & Hart Foundation, a non-profit organization dedicated to volunteerism.
• Part-time employees may have access to some benefits on a pro-rated basis.