Legal Administrative Assistant

About the role

The Legal Administrative Assistant supports attorneys in a busy litigation practice, performing a variety of administrative duties with a high degree of independence and discretion. This role requires an understanding of both litigation and transactional practices.

Responsibilities

• Provide proactive, day-to-day support to multiple attorneys, both partners and associates, in a litigation practice.
• Draft, format, revise, and finalize a variety of legal documents, including pleadings, discovery, correspondence, and shell templates.
• Handle electronic filing in both state and federal courts, including California Superior and U.S. District Courts.
• Manage attorney calendars and monitor court deadlines using docketing software.
• Prepare and organize materials for depositions, hearings, trials, and other key litigation events.
• Cookservice of process, court filings, messenger deliveries, and other time-sensitive tasks.
• Assist with administrative support, including expense reports, time entry, travel arrangements, and document management.
• Assist summer associates, visiting attorneys, and attorneys needing back-up or special project assistance.
• Perform other related duties as needed or assigned.

Qualifications

• Minimum of three years’ litigation experience, with mid- to large-sized law firm experience preferred.
• Familiarity with court filing requirements and experience with state and federal filings, including e-filing.
• Working knowledge of general office procedures and strong familiarity with legal terminology related to general legal concepts and specific areas of assignment.
• Prior experience with handling expense reports, client bills, and conflict-checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred.
• Prior experience supporting more than one attorney is required.
• Advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint, and Adobe.
• Excellent written and verbal communication skills, including grammar, spelling, and punctuation.
• Strong phone etiquette, attention to detail, and follow-through skills.
• Knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice.
• Highly organized and able to successfully multi-task and meet set deadlines.
• Knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice.
• Strong customer service, ability to be flexible, and work effectively as part of a team.
• A high school diploma or equivalent, with two years of college or equivalent preferred but not required. A paralegal certification from an ABA approved school or comparable experience is a plus.

Physical Demands

• Moves around the office up to 15% of the time to make copies, fax, file, etc.
• Remains stationary at least 85% of the time.
• Works across offices spanning different time zones.
• Able to work overtime.
• May require occasional travel for trials and client meetings.

Benefits

Haynes and Boone offers a competitive salary range of $85,000.00-$110,000.00, with the final offer amount varying based on experience and skillset of the selected candidate. The firm is committed to fostering an inclusive workforce and seeks highly motivated professionals who value collaboration and respect.