Legal Administrative Assistant

The LAA performs full legal administrative duties for attorneys under minimal supervision. Essential Duties:

1. Processes new client/matter requests, client bills, time reports and expense reports.
2. Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work.
3. Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.
4. Maintains physical and electronic files, and contacts.
5. Maintains appointment calendar for attorneys.
6. Transcribes and composes correspondence for client-related matters.
7. Prepares closing binders, as needed.
8. Handles incoming and outgoing mail.

Other Duties:

• Provides legal administrative assistance to summer associates, visiting attorneys and attorneys whose LAA is absent, as well as provide overflow assistance when needed.
• Occasionally coordinates a courier service to deliver or collect documents for attorney at courthouse or other entities.

Qualifications:

• Three or more years of experience working in a mid- or large-sized law firm.
• Working knowledge of general office procedures and strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment.
• Working knowledge and experience with the Firm’s technology and applications (NetDocuments, Interaction, Chrome River, Emburse, Intapp are strongly preferred).
• Prior experience handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another client relationship management database is strongly preferred.
• Prior experience supporting more than one attorney is required.
• Advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe.
• Excellent written and verbal communication skills, including grammar, spelling and punctuation.
• Strong phone etiquette, attention to detail and follow through skills.
• Knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice.
• Highly organized and able to successfully multi-task and meet set deadlines.
• Customer service, ability to be flexible and work effectively as part of a team.

Education:

• A high school diploma, or its equivalent.
• Two years of college or equivalent work experience is preferred, but not required.

Physical Demands:

• Must be able to move around the office up to 15% of the time to make copies, fax, file, etc.
• Remains stationary at least 85% of the time.
• This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis.
• Occasionally required to move documents or files weighing up to 15 lbs.
• This position requires constant communication and exchange of information with the firm attorneys, clients and staff.
• This position must be able to inspect and observe information on a computer screen at least 80% of the time.

Overtime Required.