Legal Administrative Assistant

About the role

The Legal Administrative Assistant (LAA) plays a crucial role in supporting the firm’s strategic initiatives. They provide a wide range of administrative and clerical support to attorneys and legal teams, ensuring the smooth operation of the firm’s administrative functions.

Responsibilities

• Provides practice-specific support to multiple associates, partners, and other attorneys, prioritizing work based on unique practice tasks, requirements, and functions.
• Drafts, edits, and proofreads legal documents, communications, files, or presentations to ensure accuracy.
• Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories, ensuring all work products are easily accessible and up-to-date.
• Collaborates with other LAAs or LEAs to complete more complex projects or provide administrative support for any assigned attorneys.
• Provides mentorship, guidance, and delegation to LSAs who assist with projects as appropriate.
• Provides key status updates on projects to any assigned attorneys, offering or delegating direct-action support in the event of escalation.
• Organizes and monitors assignments within the firm’s workflow tool, ensuring that administrative tasks are properly allocated and completed on time. Projects can include time entry and expense reimbursements.
• Serves as a trusted advisor for associates, partners, or other attorneys, handling confidential or sensitive matters with discretion and promoting professionalism and exceptional service in all interactions.
• Oversees billing matters, including all approval forms and collaboration correspondence, ensuring prebills are processed accurately and timely; serves as a proxy for attorneys to address billing process-related questions or issues.
• Ensures final bills are delivered in a timely manner and initiates follow-up at the attorney’s request.

Requirements

• The ability to communicate effectively in the native language of the region via e-mail or via voice is essential.
• Takes initiative to enhance existing and learn additional skills.
• Prior experience working with Microsoft Office products or legal software such as iManage, Aderant, DocXTools, Innova, etc.
• Ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research.
• Flexibility and willingness to work in a fast-paced environment where multiple projects may need to be prioritized.
• Flexibility within a fast-paced environment and ensuring that all deliverables and work products adhere to firm best practices.
• Willingness to receive constructive feedback from attorneys and managers.
• Open to collaborating with and supporting Legal Support Assistants (LSAs) as appropriate.
• Works well under pressure and able to stay positive and productive.
• Prior experience in workflow-management related roles.
• Proficiency in virtual firm collaboration tools such as Zoom and Microsoft Teams to communicate with internal and external resources on behalf of the attorney’s practice.

Qualifications

• High School or GED.
• Bachelor's Degree in legal studies, business administration, or a related field.
• Minimum 2 years’ experience working in a legal setting under the supervision of a licensed attorney or office administrator, or within a similar role.

Skills

• The ability to communicate effectively in the native language of the region via e-mail or via voice is essential.
• Prior experience working with Microsoft Office products or legal software such as iManage, Aderant, DocXTools, Innova, etc.
• Ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research.
• Flexibility and willingness to learn new skills and adapt to evolving needs of the attorney’s practice.
• Flexibility within a fast-paced environment and ensuring that all deliverables and work products adhere to firm best practices.
• Willingness to receive constructive feedback from attorneys and managers.
• Open to collaborating with and supporting Legal Support Assistants (LSAs) as appropriate.
• Works well under pressure and able to stay positive and productive.
• Prior experience in workflow-management related roles.
• Proficiency in virtual firm collaboration tools such as Zoom and Microsoft Teams to communicate with internal and external resources on behalf of the attorney’s practice.

Benefits

Our employees enjoy a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).

Pay

$37.50 - $48.75 per hour depending on the candidate’s geographic market location.

Schedule

The position offers a hybrid work schedule.