Legal Administrative Assistant

About the role

The Legal Administrative Assistant (LAA) plays a crucial role in supporting attorneys and legal teams. This position requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously.

Responsibilities

• Provides practice-specific support to multiple associates, partners, and other attorneys, prioritizing work as needed.
• Drafts, edits, and proofreads legal documents, communications, files, or presentations to ensure accuracy.
• Maintains and organizes electronic and paper filing systems within the firm’s DMS/repositories, ensuring all work products are easily accessible and up-to-date.
• Collaborates with other LAAs or LEAs to complete more complex projects or provide administrative support for assigned attorneys.
• Mentors, guides, and delegates tasks to LSAs as appropriate, providing key status updates on projects and offering or delegating direct-action support in the event of escalation.
• Organizes and monitors assignments within the firm’s workflow tool, ensuring administrative tasks are properly allocated and completed on time. This includes time entry and expense reimbursements.
• Serves as a trusted advisor for associates, partners, or other attorneys, handling confidential or sensitive matters with discretion and promoting professionalism and exceptional service.
• Manages billing matters, including all approval forms and collaboration correspondence, ensuring prebills are processed accurately and timely; serves as a proxy attorney to address billing process-related questions or issues.
• Ensures final bills are delivered in a timely manner and initiates follow-up at the attorney’s request.

Requirements

The Legal Administrative Assistant role requires the ability to communicate effectively in the native language of the region via email or voice, take initiative to enhance existing and learn additional skills, and have the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research. Flexibility and willingness to work in a fast-paced environment are essential, along with the ability to handle confidential or sensitive matters with discretion and promote professionalism and exceptional service.

Qualifications

• A high school diploma or GED.
• A bachelor's degree in legal studies, business administration, or a related field preferred.
• At least 2 years of experience working in a legal setting under the supervision of a licensed attorney or office administrator, or within a similar role.

Skills

• Effective communication, both verbal and written, with clients, lawyers, business professionals, and third parties.
• Proficiency in Microsoft Office products or legal software such as iManage, Aderant, DocXTools, Innova, etc.
• Ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research.
• Flexibility and willingness to learn new skills and adapt to evolving needs of the attorney’s practice.
• Flexibility within a fast-paced environment and the ability to ensure all deliverables and work products adhere to firm best practices.
• Prior experience in workflow-management related roles.
• Proficiency in virtual firm collaboration tools such as Zoom and Microsoft Teams.

Benefits

Our employees enjoy a comprehensive package of benefits, including medical/dental/vision insurance, and a 401(k). The firm’s expected hiring range for this position is $37.50 - $53.18 per hour depending on the candidate’s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.

Pay

The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications.

Schedule

The position offers a hybrid work schedule, allowing for both remote and in-office work. The requirement for this arrangement will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.