Administrative Assistant

About the role

The successful candidate will be based out of our Los Angeles office in Anaheim, CA. They will assist the division’s daily operations with accountability for travel coordination, accounts payable, data entry, electronic document control, and overall division administrative responsibilities.

Responsibilities

• Travel coordination
• Accounts payable
• Data entry
• Electronic document control
• Assist with new hire processing
• Assist with equipment tracking
• Ordering supplies for office, safety and operational divisions
• Maintain common work areas including meeting and break rooms
• Train on payroll processing and accounts payable procedures
• Support administrative operations in various systems including Salesforce and Procore
• Assist with event planning by setting up the office or making external arrangements

Requirements

• Minimum High School Diploma
• 3+ years of previous administration experience
• Strong proficiency in Microsoft Office Suite (MS Word, MS Excel and MS Outlook)
• Comfortable learning new software programs
• Experienced with AP/AR and payroll
• Excellent written and verbal communication skills, as well as strong interpersonal skills
• Strong organizational and time-management skills
• Flexible, skilled at multi-tasking and detail-oriented
• Preference given to those experienced working with Unions
• Preference given to those who have or are open to obtaining Notary License

Qualifications

• Minimum High School Diploma
• 3+ years of previous administration experience
• Strong proficiency in Microsoft Office Suite (MS Word, MS Excel and MS Outlook)
• Comfortable learning new software programs
• Experienced with AP/AR and payroll
• Excellent written and verbal communication skills, as well as strong interpersonal skills
• Strong organizational and time-management skills
• Flexible, skilled at multi-tasking and detail-oriented
• Preference given to those experienced working with Unions
• Preference given to those who have or are open to obtaining Notary License

Skills

• Microsoft Office Suite (MS Word, MS Excel and MS Outlook)
• AP/AR and payroll
• Travel coordination
• Accounts payable
• Data entry
• Electronic document control
• Event planning
• Equipment tracking
• Supply ordering
• New hire processing
• Common work area maintenance
• Payroll processing training
• System integration (Salesforce and Procore)

Benefits

• Medical and dental insurance
• 401(k)
• Paid holidays & vacation
• Tuition reimbursement
• Career development and growth opportunities
• A caring work environment

Pay

$30-34/hour based off of education and experience.

Schedule

N/A

Benefits

• Medical and dental insurance
• 401(k)
• Paid holidays & vacation
• Tuition reimbursement
• Career development and growth opportunities
• A caring work environment

Company Culture

PULLMAN is proud of a company culture that promotes 24/7 safety and quality. We offer competitive compensation and benefits including medical and dental insurance, 401(k), paid holidays & vacation, tuition reimbursement, career development and growth opportunities, and a caring work environment. EOE/M/F/D/V