Administrative Assistant

Job Responsibilities

• Affords assistance in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, preparation of budget and ensuing analysis of monthly financial reports.
• Collaborates closely with department heads to establish and monitor systems that provide service user or employee information.
• Provides general building maintenance including ordering and maintaining office supplies, operating and maintaining office equipment as needed.
• Performs general office duties including: typing documents, forms and spreadsheets, distributing mail, answering office phones and greeting visitors, reviewing work logs to determine where additional clerical support is needed.
• Provides training and technical support to staff, reviews, approves, and enters all time sheets and expense report submissions.
• Recruits, interviews and makes recommendations for hiring of candidates, maintains and reviews local personnel files.

Qualifications

• Requires a High School Diploma or GED and one year of related experience.
• Physical requirements to perform essential functions of the job included: Regularly required to lift 10 lbs., must be able to lift a minimum of 15 lbs., must be able to pull a minimum of 10 lbs., must be able to squat, kneel, crawl, crouch, climb, and stoop, must be able to regularly use hands to finger, handle, or feel objects, tools, or controls, must be able to stand and walk.
• Required to demonstrate proficiency in CPR from the floor level requiring to work on hands, knees, bending, standing and lifting.
• Vision requirements include close vision, distance vision, and peripheral vision. Must be able to talk and hear.

Benefits

• Payactiv: early access to the money you’ve earned from hours you’ve already worked, before payday!
• Employee perks and discount program: to help you save money!
• Paid Time Off (full-time employees only)
• Health/Insurance (full-time employees only)
• 401(k) retirement savings program
• Wellbeing Programs: Physical, Emotional and Financial
• Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
• Training: Free CPR, first aid, and job-specific training opportunities

About the Role

We are hiring for: Administrative Assistant Type: Regular If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services! Assists the Office Manager in setup and maintenance of medical and personnel records for a single business location. Provides all program personnel with clerical assistance (BHC, VR, Therapy): type with speed and accuracy using correct grammar, punctuation, and spelling. Greets the public pleasantly, resolves problem situations, is resourceful in gathering and giving program information and answers routine inquiries independently. Utilizes proper and effective office practices and procedures. Provides clerical support to the program staff and to effectively utilize office equipment. Individual contributor that relies on direction and explanation from a supervisor.