Legal Administrative Assistant

About the role

Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Pittsburgh Office. A minimum of 3-5 years of Banking and Financial Services experience and the ability to work in a team environment is required. Experience in a high-volume, fast-paced legal practice is preferred.

Responsibilities

• Provide the requisite legal secretarial and administrative support/clerical needs of assigned attorneys
• Prepare letters, memos, and other documentation, as required
• Enter client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters
• Prepare and file pleadings with the appropriate court system and docketing dates into a central docketing system, as needed
• Make travel arrangements and prepare expense reimbursement documentation
• Answer the phones of assigned attorneys
• Enter attorney time
• Assist attorneys in drafting and finalizing transaction documents and closing binders
• Liaise with clients, lenders, title companies and other parties involved to ensure timely closings
• Maintain organized and accessible transactional files for future reference

Requirements

The successful candidate must be able to:

• Assist attorneys in the Banking & Financial Services area
• Utilize all aspects of Office 365
• Have excellent attention to detail with superb proofreading skills
• Prioritize and manage a high-volume and diverse workload with exceptional organizational skills
• Be a team player and able to absorb information quickly and adapt to change
• Show sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and others

Qualifications

Certified Legal Secretary designation is a plus.

Skills

Excellent computer skills utilizing all aspects of Office 365.

Benefits

This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program.

Pay

The salary range at the time of posting is $30-$38 hourly/$62,000-$80,000 annually, based upon a full-time work schedule.

Schedule

This position is eligible for an annual discretionary bonus.

Clark Hill

Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, our value proposition is simple. We offer our clients an exceptional team, dedicated to the delivery of outstanding service. We recruit and develop talented individuals and empower them to contribute to our rich diversity of legal and industry experience. We work in agile, collaborative teams, partnering with our clients to help them reach and exceed their business goals. Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients. Successful Clark Hill employees have a track record of solid academic credentials, along with strong interpersonal and communication skills. Clark Hill is a collaborative environment which provides for both a professional and personally rewarding career.