Legal Administrative Assistant

Responsibilities

• Provides general administrative assistance, such as maintaining the attorney's calendar and making travel arrangements.
• Provides administrative and litigation assistance to Team Lead and assigned Teams.
• Drafts and proofreads correspondence and legal documents, such as pleadings and contracts.
• Responsible for time entries.
• Creates letters, memos and reports as required.
• Prepares and distributes office correspondence.
• Enters conflict information into the system for the purpose of running conflict checks for new clients and opening of new matters.
• Manages client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
• Understands and delivers on the needs of the internal customers.
• Completes and submits check request forms.
• Communicates with clients and witnesses to schedule meetings, interviews, and depositions.
• Trains on various technology applications used across the firm as needed.
• Manages, organizes, and maintains documents in paper or electronic filing systems.
• Electronically files motions (when applicable) with the appropriate court system(s).
• Provides documentation, as required, to clients and opposing Counsel.
• Manages, organizes, and maintains documents in paper or electronic filing systems.
• Performs billable work if qualified and, if requested on an as-needed basis.
• Performs other duties or tasks as assigned or requested by the CHART Manager, Office Manager, attorneys, paralegals or Business Unit Leader, and other related tasks.

Requirements

• Effective verbal, non-verbal and written communication skills.
• Effective and supportive teamwork and collaboration capabilities.
• Good prioritization and attention to detail capabilities.
• Strong personal resilience.
• Knows what attorneys do and understands how to effectively deliver services within their needs and preferences.
• Knows how the firm works and how to get things done.
• Dedicated to consistently meeting the expectations and requirements of the internal customers.
• Highly competent in MS Office applications and other legal software as required.

Skills, Abilities and Capabilities

• Effective verbal, non-verbal and written communication skills.
• Effective and supportive teamwork and collaboration capabilities.
• Good prioritization and attention to detail capabilities.
• Strong personal resilience.
• Knows what attorneys do and understands how to effectively deliver services within their needs and preferences.
• Knows how the firm works and how to get things done.
• Dedicated to consistently meeting the expectations and requirements of the internal customers.
• Highly competent in MS Office applications and other legal software as required.

Qualifications

• A high school diploma or GED equivalent.
• Three (3) to five (5) years of prior successful experience as an Administrative Assistant or Legal Secretary.
• Litigation experience is a must.
• Prior preferred experience in the specific or related practice area.

Benefits

• Health insurance with optional HSA/FSA.
• Short term disability.
• Long term disability.
• Dental insurance.
• Vision care.
• Life insurance.
• 401K.
• Vacation.
• Sick time.
• Parking/public transportation allowance.
• Employee assistance program.

Pay

The salary range at the time of posting is approximately $40-$50 hourly or approximately $80K-$100K annually, depending on experience and based upon a full-time work schedule.

Schedule

This is a 37.5 hours per week, non-exempt, hybrid position with an in-office requirement of 3 days/week.