Legal Administrative Assistant

About the role

The City of Worcester is seeking a Legal Administrative Specialist to join the fast-paced, high-volume, and collaborative Law Department. Under the direction of the Director of Administration & Operations and the City Solicitor, this position provides high-level executive functions and administrative services in support of the City Solicitor and the Law Department. Bilingual applicants are encouraged to apply.

Responsibilities

• Perform contract management, research points of law, and write legal memoranda.
• Prepare, review, and organize legal documents such as contracts and licenses.
• Proofread, draft, and submit legal documents and court filings.
• Process payments, payroll, and manage files, calendars, and meeting schedules.
• Assist in technical support and perform other assigned duties.

Requirements

• Bachelor’s degree in paralegal studies, legal studies, or related field OR any equivalent combination of education, training, and five (5) years of experience providing the required knowledge, skills, and abilities.
• Three (3) years of related experience as a legal secretary in a legal office setting.
• Proficiency in Microsoft Office Suite.
• Experience conducting legal research.
• Excellent communication skills.

Skills

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in legal research tools and office software.
• Knowledge of legal terminology and court procedures.
• Attention to detail and ability to handle confidential information.
• Knowledge of Massachusetts General Laws.
• Knowledge of office routines, city rules, and regulations.
• Knowledge of data processing, word processing, and basic bookkeeping.
• Knowledge of investigative techniques for claims.
• Ability to communicate and interact with the public.
• Ability to work under pressure and handle public complaints or inquiries.
• Ability to answer telephones and greet visitors.
• Ability to conduct non-complex legal research.
• Ability to work professionally and cooperatively with the public, all levels of staff, and executive management.
• Regular onsite attendance is required.

Preferred Qualifications

• Paralegal Certificate.
• Five (5) years of related experience providing customer service and/or clerical assistance in a legal office setting.
• Two (2) years of experience conducting legal research.
• Experience conducting research via Westlaw or other legal research software.
• Experience using SharePoint and Team Dynamix.
• Municipal law experience.
• Claims adjuster or investigation experience.