Legal Administrative Assistant
Bowman and Brooke · San Jose, CA · 2 wk ago
LegalFull-time
Position Responsibilities
- Assisting attorneys and paralegals in the organization with documents and workflow necessary for the smooth running of the firm.
- Preparing and proofing legal documents and correspondence.
- Filing documents in state and federal courts.
- Preparing and maintaining charts with hyperlinks for documents.
- Creating and saving documents and emails to a document management system (iManage) in accordance with firm policy.
- Calendaring legal due dates in CompuLaw.
- Maintaining attorneys calendars, scheduling meetings and other calendar commitments.
- Making travel arrangements and processing expense reports.
- Processing monthly client disbursements.
- Organizing and maintaining case files.
- Providing support to multiple timekeepers.
- Supporting overall Bowman and Brooke administrative needs by assisting team members where needed.
Requirements
- A strong work ethic and the ability to work well under pressure and against tight deadlines.
- Excellent attention to detail and the ability to multi-task.
- Confidence and communication skills to develop relationships of trust with members of our team.
Qualifications
- Excellent written and oral communication skills.
- Exceptional organizational skills.
- Exceptional computer skills, including proficiency with software programs such as Microsoft Word, PowerPoint, Excel, Adobe Acrobat, Outlooks, Teams, Compulaw, etc.
- A strong understanding of court rules and procedures with the ability to obtain documents from online court directories.
- The ability to work overtime when the need arises.
- Heavy computer use.
- The ability to multi-task and prioritize assignments.
- The ability to lift at least 30 lbs. (files and boxes).
Education and Experience
- A minimum of 5 years of legal experience required.
- Civil Litigation experience required.
- Demonstrated employment stability.
Benefits
- A competitive compensation and benefits package including medical, dental, and vision insurance; firm paid life insurance and short and long-term disability; retirement savings plan with employer profit sharing contributions, bonus programs and more.