Legal Administrative Assistant

Key Responsibilities

• Prepare, proofread, and format legal documents, correspondence, and memoranda, including contracts, policies, pleadings, and discovery materials.
• File documents with New York State and federal courts, as well as administrative agencies (e.g., NYSED, EEOC, PERB).
• Aid in research and cite-checking; maintain familiarity with legal terminology specific to school law.
• Manage attorney calendars, including client meetings, hearings, deadlines, and court/administrative appearances.
• Maintain and organize case files (electronic and paper), ensuring accuracy, confidentiality, and compliance with firm procedures.
• Coordinate with clients (school districts, boards, administrators) for document collection, signatures, scheduling, and follow-up.
• Track and manage deadlines for education-related matters such as grievances, disciplinary hearings, FOIL requests, and board of education meetings.
• Support in preparing packets, exhibits, hearing binders, and presentation materials.
• Enter and track billable time and assist with monthly billing.
• Perform other duties as assigned.

Job Requirements

• Minimum of 3 years of experience as a legal assistant or paralegal; prior experience in education law, labor/employment, or litigation is strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
• Strong knowledge of legal procedures and court/agency filing requirements in New York State.
• Excellent organizational skills with keen attention to detail and accuracy.
• Strong interpersonal and communication skills, with the ability to interact professionally with attorneys, clients, court personnel, and administrative agencies.
• Ability to prioritize multiple tasks, meet deadlines, and work independently as well as collaboratively.

Pay

The position's salary range is between $50,000 and $60,000, negotiable based on years’ experience.

Schedule

Full-time position.

Benefits

Bond, Schoeneck & King PLLC provides all employees and applicants an equal employment opportunity in the manner required by law in all aspects of employment regardless of race, color, religion, creed, national origin, age, sex, sexual orientation, gender identity or expression, marital status, military status, disability, predisposing genetic characteristics, domestic violence victim status or any other status protected by local, state or federal law.

Contact Information

Bond, Schoeneck & King PLLC is accepting applications for a full-time Legal Administrative Assistant to support our attorneys in our School Law Practice Group in our Buffalo, NY office. To apply, please visit our careers page or email us at [email protected]