Legal Administrative Assistant

About the role

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

Responsibilities

• Maintain schedules and calendars, make travel arrangements, and update contacts
• Heavy client interaction, organizational skill and calendaring are essential
• Working closely with attorneys and billing specialists on complex billing matters
• New client intake and file maintenance utilizing the firm's electronic records management system
• Able to work on firm-related sensitive matters while maintaining a high level of confidentiality
• Billing, travel coordination and expense reimbursement
• Other work as needed

Requirements

• This position requires a minimum of 5 years of litigation experience and a high degree of proficiency with Microsoft Office 2016, including Word, Excel, and Outlook
• Experience supporting attorneys in white collar defense/internal investigation a plus
• Experience with e-filing, document management, and time and billing systems is preferred
• Familiarity with the State and Federal Court Systems is a plus

Qualifications

• Collaboration: Work collaboratively with team members by assisting other LAAs and fee earners on a regular basis
• Time Management: Effectively plan, prioritize, and organize work in order to complete assignments and meet deadlines
• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving
• Communication: Strong verbal and written communication abilities
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently
• Qualified applicants must possess top-notch accuracy, spelling, grammar, and proofreading skills. The ability to multitask is essential for success in this role

Skills

• Top-notch accuracy, spelling, grammar, and proofreading skills
• Ability to multitask
• Self-motivated with a passion for continuous learning and problem-solving
• Strong verbal and written communication abilities
• Keen attention to detail with the ability to manage multiple priorities and deadlines independently

Benefits

Bonding with a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership

Opportunities for career growth through continuous learning

Joining a Business Resource Group to share cultural, experiential, or job-related interests, experiences, and/or backgrounds

Contributing to the development of industry-leading solutions that make a significant difference in legal practice and client service

Excellent benefits package including:

• Health insurance
• Paid time off
• Retirement plans
• Professional development opportunities