Legal Administrative Assistant

About the Role

Support a fast-paced and highly efficient legal team as a Legal Administrative Assistant at ARCO, a Family of Construction Companies, based in St. Louis, Missouri.

Responsibilities

• Claims Administration & File Management
  • Manage the claims-opening and claims-closing process in CounselLink, ensuring consistency and accuracy of data.
  • Continuously update CounselLink with claim information to keep data current and accurate throughout the life cycle of each matter; lead ongoing data integrity efforts and periodic large-scale data clean-up projects.
  • Maintain the claims calendar, including deadlines and key matter milestones.
  • Save, organize, and maintain a high volume of litigation-related documents for the claims team; ensure documents are properly indexed.
  • Monitor and route all service of process for the enterprise.
  • Assemble subcontracts, Certificates of Insurance, project team information, and related data for claim-file development.
• Reporting & Data Analytics
  • Prepare monthly, bi-monthly, and quarterly claim reports for each ARCO general contractor, including trends and key takeaways summaries, supplemental reports, and corporate governance claim reports.
  • Produce bi-weekly data validation report and manage the bi-weekly cycle of updates to claim descriptions, outcomes, and lessons learned.
• Litigation Support
  • Assist with responses to third-party subpoenas, and discovery requests, including gathering responsive materials, Bates-labeling, and transmitting productions.
  • Support risk transfer efforts for insured claims, including preparation of tender letters.
• Team Collaboration
  • Collaborate with attorneys, senior paralegals, and the claims manager on daily requests and ad hoc projects as they arise.
  • Coordinate and attend team meetings.

Qualifications

• Flexibility and willingness to collaborate with others to accomplish tasks.
• 3-7 years of related administration experience.
• Must be extremely organized and detail oriented.
• Ability to multi-task in a fast-paced team-oriented environment.
• Have excellent communication and customer service skills.
• Must be willing to ensure all stakeholders and vendors are Raving Fans of this individual and ARCO.
• Excellent computer skills, must be proficient in Microsoft Word and Excel.
• Experience with NetDocs and/or CounselLink a plus.

Benefits

• Industry-leading performance-based bonus program.
• Employee Stock Ownership Plan (ESOP).
• Traditional and Roth 401k.
• Tuition reimbursement for associates.
• Scholarship for associates’ children up to $28,000 per child.
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel.
• 1-week paid volunteer leave each year.
• 100% charitable match.
• Medical, dental, and vision insurance coverage.
• 100% paid 12-week maternity leave.