Leave of Absence Administrator

Position Objective

The Leave of Absence Administrator plays a pivotal role in managing and administering various protected leaves of absence for our diverse workforce, which includes full-time, part-time, and seasonal employees. This position requires a deep understanding of relevant leave regulations, policy development expertise, and the ability to handle complex and high-volume leave cases.

Responsibilities

• Administer a wide range of protected leaves, including but not limited to Family and Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), state-specific leaves, military leaves, parental leaves, and personal leaves.
• Serve as the primary point of contact for employees, managers, and HR business partners regarding leave-related inquiries, guidance, and assistance.
• Assess and determine employee eligibility for various leaves based on federal and state regulations, company policies, and individual circumstances.
• Collaborate with HR leadership and legal teams to develop, update, and communicate leave-related policies and procedures, ensuring alignment with legal requirements and company objectives.
• Regularly review and revise policy documentation to reflect changing regulations and organizational needs.
• Provide training to HR staff, managers, and employees on leave policies, procedures, and best practices.
• Manage a high-volume caseload of leave of absence requests, ensuring timely and accurate processing of leave applications, extensions, and changes.
• Cooky with employees, healthcare providers, and third-party administrators to obtain necessary documentation and medical certifications.
• Analyze complex leave cases, such as intermittent leaves, concurrent leaves, and accommodation requests, to determine appropriate course of action and ensure consistency in decision-making.
• Maintain detailed and organized records of leave cases, ensuring data accuracy and confidentiality.
• Generate reports and metrics related to leave utilization, compliance, and trends to inform HR leadership and support strategic decision-making.
• Collaborate with legal counsel to address complex leave cases and potential legal issues.

Qualifications

• Bachelor’s degree in human resources, Business Administration, or related field.
• 3+ years’ experience in leave of absence administration, including handling complex and high-volume leave cases.
• Strong knowledge of federal and state leave regulations, including FMLA, ADA, and other relevant laws (California leave experience required).
• Proficiency in data analysis and reporting.
• Experience in policy development, interpretation, and implementation.
• Familiarity with relevant employment laws, regulations, and compliance requirements.
• Strong analytical skills, with the ability to interpret and manipulate data to manage informed decisions.
• Strong attention to detail and the ability to manage multiple projects.
• Relevant professional certifications (CCP, PHR, SHRM-CP) a plus.
• Experience administering leaves of absences within Workday a plus.
• Experience working in a unionized environment a plus.