Lease and Real Estate Specialist

Essential Job Duties

• Create, maintain, update and organize all property related information for company properties, whether owned or leased
• Support real estate project execution related to lease transactions, including renewals, relocations, expansions, consolidations, and closures, ensuring timely coordination of internal and external stakeholders
• Collaborate with Operations, Finance, Legal, vendors, and landlords to support execution of real estate projects and resolve issues that may impact timelines or deliverables
• Manage end-to-end lease lifecycle activities including renewals, amendments, terminations, and option exercises across a multi-site portfolio
• Maintain, update, and ensure accuracy of all lease and property records within the lease management system and related databases
• Perform lease abstraction, review, and document management to ensure accurate understanding of lease terms, obligations, and critical requirements
• Monitor and proactively manage key lease milestones including expirations, rent escalations, notice requirements, and renewal deadlines
• Analyze lease scenarios (e.g., renewal vs. relocation options) and provide clear, structured recommendations and considerations to internal stakeholders
• Identify risks, inconsistencies, and cost implications within lease terms and escalate issues with practical solution options
• Serve as a primary point of contact for landlords, property managers, and external partners to resolve day-to-day operational lease matters
• Support lease negotiations by preparing analysis, reviewing terms, and participating in discussions alongside Legal and the Director of Real Estate
• Support acquisition and post-close onboarding activities on a limited basis, primarily focused on documentation, system setup, and administrative integration tasks
• Maintain compliance tracking related to property taxes, insurance, CSAT requirements, Tier II reporting, and other regulatory obligations
• Collaborate with internal stakeholders including Operations, Finance, Legal, and field leadership to support real estate needs and resolve issues
• Independently troubleshoot lease and property-related issues, offering practical solutions and escalating only when appropriate
• Ensure accurate and timely execution of lease-related processes across multiple concurrent priorities
• Work closely with the Lease Administrator to maintain data integrity, system accuracy, and consistent portfolio records
• Support the Director of Real Estate by executing assigned initiatives and providing analysis to support decision-making

Education and Experience

• Minimum 5+ years of experience in lease administration, real estate operations, property management, or commercial real estate transactions (or equivalent hands-on experience in a related field)
• Experience may be considered in lieu of a bachelor’s degree
• Strong working knowledge of lease administration, lease interpretation, and real estate transaction processes, including renewals, amendments, and terminations
• Demonstrated ability to negotiate or support negotiation of lease terms and effectively communicate with landlords and external stakeholders
• Experience working with lease management systems, property management platforms, or similar databases (preferred but not required)
• Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook
• Strong analytical skills with the ability to review lease documents, identify issues, and support decision-making with clear, structured information
• Excellent written and verbal communication skills with the ability to interact professionally with internal stakeholders, landlords, and vendors
• Highly organized with strong attention to detail and the ability to manage multiple priorities and deadlines independently
• Proven ability to maintain confidentiality and handle sensitive business and lease information appropriately
• Strong problem-solving mindset with the ability to think independently, evaluate options, and recommend practical solutions
• Customer-service mindset with the ability to address tenant, landlord, and internal stakeholder needs in a responsive and professional manner
• Collaborative team player who can work independently while supporting broader real estate and operations objectives