Real Estate Lease Specialist

At EquipmentShare, we’re assembling the best team to transform the construction industry through innovative technology, real-time support, and a people-first culture. Join us as a Real Estate Lease Specialist at our Corporate Headquarters in Columbia, MO, and help build the future of construction. This fully hybrid role supports our growing real estate portfolio and plays a key part in site expansion and lease optimization.

Responsibilities

• Administer and maintain lease agreements, amendments, renewals, and related documentation
• Track critical lease dates including expirations, renewal options, rent escalations, and notice periods
• Ensure compliance with lease terms and coordinate with internal stakeholders to meet obligations
• Prepare lease abstracts and maintain accurate records within lease management systems
• Support lease negotiations by gathering data, preparing documentation, and coordinating communication
• Assist with real estate transactions including new site acquisitions, relocations, and closures
• Review and process rent payments, invoices, and reconciliation of landlord charges
• Collaborate with accounting, legal, and operations teams to ensure alignment on lease-related matters
• Maintain organized digital and physical lease files and documentation
• Identify opportunities for cost savings and lease optimization

Requirements

• Excellent organizational and attention to detail skills
• Strong analytical and problem-solving abilities
• Proficiency in Microsoft Office and Google Suite
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and interpersonal skills
• Familiarity with lease accounting standards (ASC 842), preferred

Benefits

• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events, food truck nights
• 16 hours of paid volunteer time per year
• Career advancement, leadership training, and professional development opportunities

About You

You want to be part of a team that’s transforming an industry to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work and thrive in a fast-paced, mission-driven environment. We’re looking for people who see challenges as opportunities, embrace change, and bring energy and optimism every day.