Lease Admin Analyst

Description

As a Lease Administration Analyst, you will be responsible for conducting reconciliations for small to medium-sized clients to ensure operating expenses follow lease terms. Under limited supervision, you will uphold the integrity of a real estate portfolio data for a large, complex global portfolio of clients. You will assist asset managers in reviewing invoices and contractual terms.

Financial Administration & Support

• Conduct purchase order lifecycle for leased asset portfolio, requesting POs, tracking and monitoring POs, and ensuring funds are appropriately allocated.
• Oversee account payable, validating invoices meet contractual terms and resolving or escalating billing discrepancies to the Asset Manager.
• Monitor and report on invoices to ensure billings align with vendor obligations and agreed-upon financial terms.

Compliance & Certificate Management

• Proactively collect, track, and maintain all required industry certificates from the leased service providers to ensure portfolio-wide compliance.
• Ensure service providers adhere to mandatory regulatory and internal operational standards.

Contractual & Operational Support

• Provide support for periodic and ad hoc reviews of vendor contracts to ensure alignment with current operational requirements.
• Deliver reporting to the lease asset management team and leads regarding vendor compliance and status.

Must Have Skills

• Experience in leasing asset management (ideal but not required).
• Experienced in revising portfolios and invoices for small to medium clients.
• Experience in commercial real estate, reviewing invoices, POs, and contracts.
• Knowledgeable in reviewing invoices for rent.
• Experience in this space, including AP/PO and lease administration.
• Experience in an apartment leasing office is not suitable.

Nice to Have Skills

• Experience in data center space.
• Proficient with spreadsheets, creating formulas, running reports, and managing extensive, detailed spreadsheets using Google Suites.
• Experience with Salesforce.

Years of Experience

Minimum of 5 years' experience.

Education

Preferred bachelor's degree but not required.

Software Skills

• Google Suites.
• Reporting tools such as Looker Studio and Power BI.