Lease Admin Analyst

Job Summary

As a Lease Administration Analyst, you will be responsible for conducting reconciliations for small to medium-sized clients to ensure operating expenses follow lease terms. Under limited supervision, you will uphold the integrity of a real estate portfolio data for a large, complex global portfolio of clients. You will assist asset manager(s) in reviewing invoices and contractual terms.

Key Responsibilities

• Financial Administration & Support:
  • Purchase Order lifecycle for leased asset portfolio, requesting POs, tracking and monitoring POs, and ensuring funds are appropriately allocated.
  • Account Payable Oversight: serve as primary point of contact for AP-related inquiries; validate invoices meet contractual terms; resolve or escalate billing discrepancies to the Asset Manager.
  • Monitor and report on invoices to ensure billings align with vendor obligations and agreed-upon financial terms.
• Compliance & Certificate Management:
  • Proactively collect, track, and maintain all required industry certificates from the leased service providers to ensure portfolio-wide compliance.
  • Ensure service providers adhere to mandatory regulatory and internal operational standards.
• Contractual & Operational Support:
  • Ad hoc contract review: provide support for periodic and ad hoc reviews of vendor contracts to ensure alignment with current operational requirements.
  • Deliver reporting to the lease asset management team and leads regarding vendor compliance and status.

Required Skills

• Lease asset management experience (background in leasing asset management is ideal)
• Experience revising portfolios and invoices (small to medium scale)
• Experience working in commercial real estate, including reviewing invoices, purchase orders, and contracts, and the ability to approve or advance them
• Knowledgeable in reviewing rent invoices and applying lease terms
• Experience with AP/PO processes and lease administration
• Experience with accruals, invoice review, reconciliation, PO coordination, AP coordination, contract review, vendor invoice research, and resolution
• Proficient with spreadsheets at an intermediate-to-advanced level: creating formulas, running reports, and managing extensive, detailed spreadsheets (Google Suites / Excel)
• Google Suites proficiency
• Reporting tools experience — Looker Studio preferred; Power BI comparable
• Salesforce experience
• Self-starter with the ability to work under limited supervision

Preferred Skills

• Commercial real estate experience
• Property management experience in commercial real estate

Required Experience

• Minimum of 3 years of relevant experience in lease administration, commercial real estate, or a closely related field, with strong alignment to the scope of the role (invoice review, reconciliation, PO/AP coordination, contract review, vendor invoice research and resolution)

Education Requirements

• Bachelor's degree preferred; hiring manager is open to equivalent experience in lieu of degree

About the Client

This client is a leading provider of commercial real estate services and investments, operating across a global portfolio that spans multiple sectors and geographies, including data center environments. The organization employs lease administration analysts, asset managers, facilities management professionals, and property operations specialists who collaborate across a dynamic, entrepreneurial environment supported by global resources and data-driven technology solutions.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.